Junior Office Manager

4 days ago

London, UK, United Kingdom myGwork Full time

This job is with Synechron, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly.

Synechron is looking for a Junior Office Manager to join their London team. At the heart of this sociable and growing team (130+) the role is pivotal to the smooth running of the office on a day-to-day basis. Working closely with senior management, clients and colleagues the role offers variety with a focus on events and building a strong office environment.

With multiple key events throughout the year and the opportunity to take on PA support to the UK MD the role is fast paced and challenging and would suit someone exceptionally organised who is keen to get involved in all aspects of office life.

Responsibilities:

  • Greet and provide general support to visitors and clients

  • Ensuring the office is well maintained and equipment is ordered in a timely manner

  • Involved in office upgrades and improvements/office moves

  • Assist with planning meetings

  • Organise events such as the annual offsite, Diwali and Christmas party’s and monthly Town Halls

  • Answer phone calls, providing information or connecting to appropriate people/ team

  • Receive and forward posts to relevant team

  • Schedule appointments and update calendar

  • First point of contact to new joiners and transfers, and assist HR with induction

  • Manage office supplies and ordering

  • Manage office cleaners/cleaning contract

  • Manage mobile phones, mobile lines, usage, cap and service charges

  • Attend tenant meetings and share updates with the wider team accordingly

  • Ensure the office is compliant with all Health and Safety legislations

  • Liaising with suppliers and vendors regarding orders, invoices and deliveries

  • Assist with monthly credit card reconciliation

  • Travel arrangements and reservations for senior managers

  • Manage company guest house

  • Compose and type regular correspondence, like invitations and informative material

  • Develop and maintain a filing system

  • Create spreadsheets and presentations

  • Provide statistical and budget reports


Job requirements

  • Previous experience as a Team Assistant/ Office Manager who is looking for the next step in their career

  • Event management skills and passion

  • Hands on experience with MS Office

  • Experience liaising with office landlords and maintenance

  • Working knowledge of office equipment

  • Excellent verbal and written communication skills

  • Exceptional organisational and time-management skills

  • Additional qualification in administration/secretarial/office management would be advantageous

Remote Working / Office Presence: Due to the nature of the job we preferably require 4 days per week in the office

Synechron

Synechron Technologies draws on over 17 years of financial services IT consulting experience to provide expert systems integration expertise and technical development work in highly complex areas within financial services this making it one of the fastest-growing digital, business consulting, and technology firms around the world.

Headquartered in New York and with 22 offices around the world, Synechron has limitless opportunities for our ambitious and innovative employees to contribute to our growth story.

We are embracing the most cutting-edge innovations in areas like Blockchain, Artificial intelligence, Machine Learning, and Cloud Computing as well as delivering end-to-end Consulting, Technology, and front-to-back application design capability that allows us to see a project through from start-to-finish as a trusted advisor and partner to our clients, this allowing our people to work on the most industry-leading initiatives that will shape the future of the financial services industry. This has helped us to grow to $850+ million in annual revenue and 13,000 employees.

Synechron’s Diversity Statement

Synechron are proud to be an equal opportunity employer. Our Diversity, Equity, and Inclusion (DEI) initiative ‘Same Difference’ is committed to fostering an inclusive culture – promoting equality, diversity and an environment that is respectful to all. We encourage applicants from across diverse backgrounds, race, ethnicities, religion, age, marital status, gender, sexual orientations, or disabilities to apply. We offer flexible workplace arrangements, mentoring, internal mobility, learning and development programmes to support our global workforce. Empowerment and collaboration are at the core of how we operate.

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