Executive Coordinator to MD

3 days ago

Central London, United Kingdom Antonia Saunders Full time

Job DescriptionExecutive Coordinator to the Managing DirectorContemporary Real Estate - Central LondonSalary: circa £60,000 (DOE)Start Date: February 2026Hybrid: 4 days in office, Fridays from homeOur client is an international contemporary real estate firm.  The company is modern and exciting, and developing fast.  They operate out of brand-new, state-of-the-art offices in Central London, and have a strong, collaborative team culture.Our client is seeking an Executive Coordinator to provide support to the Managing Director and wider team.The RoleThis is a varied and highly visible position, ideal for someone proactive, polished, and confident working in a fast-paced environment. Split across both office management/reception duties and senior-level administrative support, this role is central to the smooth running of the day-to-day operations.Your responsibilities will include:Executive & Team Assistant Support (approx. 70%)\tProactive diary and inbox management for the Managing Director\tCoordinating meetings, preparing agendas, minutes, and follow-up actions\tManaging travel arrangements, itineraries, and logistics\tSupporting a team of around seven people with scheduling, documentation, and general administrative needs\tPreparing reports, presentations, and correspondence\tActing as a trusted gatekeeper and point of contact for internal and external stakeholders\tEnsuring the MD is briefed, prepared, and supported across all prioritiesOffice Management & Reception Duties (approx. 30%)\tBeing the welcoming face of the office—greeting visitors and managing the front-of-house experience\tOverseeing the day-to-day running of the office, including supplies and facilities coordination\tLiaising with building management and external suppliers\tAssisting with company events, meetings, and office operations\tSupporting the smooth move-in and ongoing operations of the newly established workspaceAbout You\tHighly organised, detail-oriented, and able to anticipate needs\tExperienced in supporting a senior executive, ideally within finance, real estate, or professional services\tA confident communicator with exceptional interpersonal skills\tComfortable balancing a dual office manager/EA remit\tDiscreet, professional, and adept at handling confidential information\tA self-starter who thrives in a collaborative, medium-sized environment\tTech-savvy, with strong skills in MS Office and modern workplace toolsPackage\tCompetitive salary around £60,000, depending on experience\tHybrid working: four days in our central London office, Fridays from home\tA friendly, tight-knit team with a supportive culture\tBrand-new state-of-the-art office environment

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