Executive Coordinator to MD

1 day ago

Greater London, United Kingdom Antonia Saunders Full time

Executive Coordinator to the Managing Director Contemporary Real Estate – Central London Salary: circa £60,000 (DOE) Start Date: February 2026 Hybrid: 4 days in office, Fridays from home Our client is an international contemporary real estate firm. The company is modern and exciting, and developing fast. They operate out of brand-new, state‑of‑the‑art offices in Central London, and have a strong, collaborative team culture. The Role This is a varied and highly visible position, ideal for someone proactive, polished, and confident working in a fast‑paced environment. Split across both office management/reception duties and senior‑level administrative support, this role is central to the smooth running of the day‑to‑day operations. Your responsibilities will include: Executive & Team Assistant Support (approx. 70%) Proactive diary and inbox management for the Managing Director Coordinating meetings, preparing agendas, minutes, and follow‑up actions Managing travel arrangements, itineraries, and logistics Supporting a team of around seven people with scheduling, documentation, and general administrative needs Preparing reports, presentations, and correspondence Acting as a trusted gatekeeper and point of contact for internal and external stakeholders Ensuring the MD is briefed, prepared, and supported across all priorities Office Management & Reception Duties (approx. 30%) Being the welcoming face of the office—greeting visitors and managing the front‑of‑house experience Overseeing the day‑to‑day running of the office, including supplies and facilities coordination Liaising with building management and external suppliers Assisting with company events, meetings, and office operations Supporting the smooth move‑in and ongoing operations of the newly established workspace About You Highly organised, detail‑oriented, and able to anticipate needs Experienced in supporting a senior executive, ideally within finance, real estate, or professional services A confident communicator with exceptional interpersonal skills Comfortable balancing a dual office manager/EA remit Discreet, professional, and adept at handling confidential information A self‑starter who thrives in a collaborative, medium‑size environment Tech‑savvy, with strong skills in MS Office and modern workplace tools Package Competitive salary around £60,000, depending on experience Hybrid working: four days in our central London office, Fridays from home A friendly, tight‑knit team with a supportive culture Brand‑new state‑of‑the‑art office environment #J-18808-Ljbffr

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