Pa to Md, Beauty

2 days ago

London, United Kingdom Office Angels Full time

Our client creates unique and highly desirable beauty and fashion Love brands that empower people to reinforce their self-esteem and find their own expression, in a family company that aims to leave a better world for the next generation. We are activelyseeking a dynamic and tenacious PA to the MD of the business to join them on a permanent basis.

PA (Permanent, full time)
Location: London, United Kingdom
Functions and Responsibilities:
Reception and General Office:

- Manage temp receptionist; day-to-day tasks, arrange cover absence, weekly timesheet sign
- off and point of contact for Office Angels.
- Place stationary orders and organise print materials.
- Organise staff gifting - Christmas, long service, occasions etc.
- Manage meeting room bookings/diary conflicts.
- Organise welcome breakfasts and help plan inductions for new starters.
- Keep reception area and general office presentable.
- Member of the social committee - organise events such as Christmas party, social
- gatherings.
- Organise office product sales and fundraising events.

PA:

- Diary management and organising meetings; weekly 1-2-1's with direct reports, Leadership
- Team meetings, regular updates with HQ Leadership, retailer meetings, events and key
- dates: brand alignment, business reviews, board meetings, market visits, conference, etc.
- Help communicate strategy and requests from MD to wider team.
- Produce communications and coordinate documents for and on behalf of MD; both internal
- and external.
- Arrange travel bookings for MD & LT
- Process expenses for MD
- Log an agenda and minutes for each weekly Leadership team meeting, with follow up.
- Organise all retailer strategy meetings - twice per year
- Organise staff conference (agenda, presentations, venue, attendance, gifting, entertainment)
- Organise UK business reviews - help collate presentations, project manage timelines for LT,
- work with editor, plan an agenda, organise store visits, liaise with other markets & PA's,
- Organise catering/dinner/lunch bookings, organise travel/taxis/accommodation booking.
- Coordinate legal documentation in collaboration with the Finance & Admin Director.
- Arrange memberships and subscriptions for key industry bodies, and coordinate attendance at
- key events.
- Arrange MD personal appointments and facilitate ad hoc requests.
REQUIREMENTS FOR THE ROLE

Skills & Competencies:

- PA & diary management
- Ability to handle confidentiality
- Highly organised, with strong prioritisation and time management skills
- Attention to detail
- Drive & ability to work using own initiative
- Flexibility and adaptability
- Strong communication skills
- Assertiveness
- MS Office proficiency (especially Outlook, Excel and PowerPoint to intermediate level)

**Requirements**:

- Languages: Fluent English
- Desired qualifications: IOSH / NEBOSH accredited qualification
- 25 days holiday per year
- Enhanced family leave
- A flexible, hybrid working environment
- Travel support (cycle scheme & season ticket loans)
- Health & Dental cover
- Generous staff discount on product sales throughout the year
- Participation on Companywide initiatives for positive social change and sustainability
- Fun Company and team social events
- Wellbeing events and initiatives

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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