Md Office Assistant

Role Description
LV=GI have a new opportunity for a MD Office Assistant covering our offices in London, Bournemouth or Brentwood. As the Office Assistant you’ll support the MD Office through the efficient and effective administration of the department. Main responsibility supporting the Senior PA with additional tasks where required for the Executive Assistant & Business Manager.
About you
Exceptional organisational skills and ability to ensure that work is prioritised appropriately, deadlines are met and key stakeholders are kept suitably updated.
Able to work at pace whilst maintaining a professional and high level of accuracy and attention to detail whilst working on a number of tasks simultaneously.
Expense experience with Concur preferred.
Able to work on own initiative, actively identifying and delivering solutions to problems.
Strong interpersonal skills, a sincere interest in people and can respond empathetically.
Knowledge of Financial Services would be advantageous.
Diary management skills preferred would be advantageous.
Minute-taking not required but experience in expected for potential cover.
Key Accountabilities
Manage the organisation & submission of all AZP MD expenses.
Effective monitoring and maintenance of team budgets through experienced purchase order management; ensuring all invoices are paid in a timely manner.
Ensure that regulatory requirements are met by maintaining the AZP MD external Gifts & Entertainment log.
Support the management of AZP MD Events; liaising with Az Group to send invites & manage guest responses.
Management of an international travel tracker; ensuring all appropriate documentation is updated in a timely manner.
Responsible for providing up to date and accurate business performance measures to MD BM for various purposes including presentations and board papers.
Support MD BM as required with preparation for various Tier 1 & 2 Committees including co-ordinating papers for submission, collating updates on actions due, ensuring deadlines are understood and met and papers are up to standard.
Organise any necessary arrangements for MD Office visitors; arranging the necessary access, security passes, parking, and anything else required to ensure a seamless experience.
Build and maintain strong working relationships with the AZP Leadership Team to ensure good flow of information and effective workload management.
Support as required for any additional ad-hoc responsibilities required by MD PA and BM (e.g. travel bookings & holiday cover).
Diversity & Inclusion
At LV= GI, we value diversity and inclusion and back this up with our accreditations. LV=GI is EDGE certified for gender inclusion, members of the Women in Finance Charter, members of the Stonewall Diversity Champion programme, signatories of Business in the Community’s Race at Work Charter, and an Armed Forces Covenant gold standard employer.
We have a range of employee networks focusing on gender inclusion, cultural diversity, LGBTQIA+, disability and long term health conditions (including neurodiversity), intergenerational and life stages, parents and carers, mental wellbeing, menopause support and armed forces and veterans, all supporting you to bring your best and authentic self to work.
What we can offer you
This role is a Support Cluster in the LV= Structure. Recognised and rewarded for a job well done, we have a range of flexible benefits for you to choose from
- so you can pick a package that’s perfect for you. We also offer flexible working options, global career opportunities across the wider LV=GI Group, and fantastic career development and training. That’s on top of enjoying all the benefits you’d expect from the world’s number one insurance brand, including:
25 days' holiday
A competitive pension for which LV= will pay twice the amount you pay, up to 14%
An annual bonus scheme based on company and personal performance
A flexible benefits package (e.g. discounted retail vouchers, great value dental insurance)
ElectriX EV salary sacrifice scheme
A generous 25% discount off our general insurance products including home, pet and travel as well as up to 50% discount on your car insurance.
Our Ways of Working
We are signatories of the ABIs flexible working charter. We believe in supporting hybrid work patterns, which balance the needs of our customers, with your personal circumstances and our business requirements. Our aim with this is to help innovation, creativity, and you to thrive - Your work life balance is important to us.
Our Purpose and Values
We secure your future
Be Brave | With Heart | Everyone Counts | Inspiring Trust
Our purpose and values are more than just words on a website - they are the why and how of LV= GI. They influence everything we do and guide us how to do it. Created by our people, for our people, they shape our culture, bring us together, and inspire us to be the best. Building an inclusive culture for us all to succeed.