Office Coordinator

2 weeks ago

London, United Kingdom With Intelligence Full time

**Responsibilities**:

- Office-based role working from Monday to Friday.
- Ensuring a welcoming and well-presented reception area is maintained at all times.
- Manage the daily upkeep of the office, including organisation of supplies, coordination of cleaning services, and addressing maintenance issues.
- Coordinate meetings and calendars for multiple executives and teams, ensuring scheduling conflicts are minimised and deadlines are met.
- Maintain and update office files and confidential information with care and accuracy.
- Oversee and manage the office's administrative functions, including records management, database tracking, and employee paperwork.
- Develop and implement office-wide procedural improvements as needed, to ensure efficient operations and a positive experience for all employees.
- Manage office events and activities, including planning for office events, ordering supplies, and coordinating transportation as necessary.

**Requirements**:

- Proven previous experience in an office based environment.
- Demonstrated experience with office management, administration, and/or customer service.
- Excellent communication, interpersonal, and organisational skills.
- Ability to multitask and prioritise daily responsibilities in a fast-paced work environment.
- Must be able to work without supervision, as well as collaboratively in a team environment.
- Proficiency in Microsoft Office Suite and ability to learn new software as needed.
- Must be detail-oriented with strong problem-solving skills and the ability to take initiative.
- Available to start employment by mid March

**Benefits**
- 24 days annual leave rising to 29 days
- Enhanced parental leave
- Medicash (Health Cash Plans)
- Wellness Days
- Flexible Fridays (Opportunity to finish early)
- Birthday day off
- Employee assistance program
- Travel loan scheme
- Charity days
- Breakfast provided
- Social Events throughout the year

**Our Company**:
With Intelligence is based at One London Wall, London EC2Y 5EA. We offer amazing benefits, free breakfast daily and drinks provided all day, every day. We actively encourage social networks that oversee activities from sports, book reading to rock climbing, that you are free to join.

As part of our company, you will enjoy the benefits of an open plan office and working with a social and energetic team. With Intelligence provides exclusive editorial, research, data and events for senior executives within the asset management industry. These include hedge funds, private credit, private equity, real estate and traditional asset management, and our editorial brands are seen as market leaders in providing asset manager sales and IR execs with the actionable information they require to help them raise and retain assets. To maintain and grow our leading position in the market we need to continue to hire highly motivated, thoughtful and to ensure our subscribers are getting the exclusive intelligence they need first, and most comprehensively, through our range of services. If you are interested so far in what you have read, please apply, we look forward to hearing from you.

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