HR and Payroll Administrator

An exciting opportunity exists for an experienced HR Administrator to join our busy, friendly and fun team here at Apodi HR&D.

We are a specialist Human Resource & Development outsourcing service that focuses on enhancing individual, team and organisational performance through a broad range of HR and Development tools and services. We work in partnership with our clients in the Pharmaceutical, Healthcare, Med Tech, Life Sciences and Bio Tech sectors, providing them with a first class HR service.

Your industry experience will not be a limiting factor nor will your lack of payroll administration experience; however, a lack of HR administration experience will be

Perhaps you’ve been working in an in-house role for a while and now fancy dipping your toe in to the fast moving world of HR Consultancy. Whilst the content of what you will be required to do may well be similar to what you are currently doing, the way you do it and the pace you will be required to work at may well be different

If you’re looking at an exciting challenge and to be part of a growing, changing, and fun team we’d love to hear from you.

In case you want more info about what you will be doing, the following should help:
**The role**:
To provide HR and Payroll administrative support to the HR Managers and HR Account Managers in the delivery of the HR service to Apodi clients. This is an outsourced HR service for a range of small to medium clients in the Pharmaceutical, Healthcare, Biotech, Life Sciences and Health Technology sectors.

**Key Responsibilities and Accountabilities**:
**HR Administration**:

- Prepare all HR documentation relating to starters, leavers and changes and handle all associated HR activities.
- Add new starters, changes, and leavers to the various HR databases (Workday, BreatheHR, ADP, SAP) and updating all associated systems.
- To prepare contracts of employment.
- To co-ordinate the new starter, transfer, and leavers processes.
- Make requests for new starter security checks and ensure completion.
- Prepare new starter offer packs and induction packs.
- Update induction materials as requested.
- Update organograms based on monthly changes.
- Development and production of monthly job opportunities bulletin.
- Update job descriptions as directed.
- Request Psychometric tests as required.
- To prepare and co-ordinate all ongoing paperwork relating to contractual changes.
- To maintain holiday and sickness records for client’s staff using absence systems (e-days, BreatheHR and Workday), deal with queries, work out pro-rated holiday calculations, add holiday buy and holiday sell and run reports.
- To provide administrative support in relation to the annual salary review and bonus processes.
- To produce standard employee letters for HR Account Managers i.e. probationary, references, change of terms letters.
- To co-ordinate the administration of various HR schemes including pension, life assurance, private medical, appraisal, salary review and bonus schemes for clients as requested by the HR Account Managers.
- To produce management information and survey reports as required e.g., labour turnover, sickness, holidays, salary analysis, staff survey analysis and other ad-hoc reports and requests.
- Adding new starters, changes, and leavers to the HR databases (Workday, BreatheHR, ADP, SAP) and updating all associated systems.

**General HR Suport**:

- To support the HR Account Managers filtering calls, producing letters, reports and presentations, diary management etc.
- Handle phone calls and first line advice into the team referring queries and issues to the HR Account Managers, or other HR team members where applicable.
- To maintain electronic HR filing and document scanning.
- Look at ways of working, and propose ideas, to improve and enhance the efficiency of our administration service to our clients.
- To support or carry out project work as directed.
- Conduct and manage annual audits (HR files, car documents, workstation assessments etc.).

**HR Automation**:

- To create workflows to reduce administrative time spent on routine activities.
- To create dashboards and Analytics to enable accurate reporting of information.
- To support the team in the use of SharePoint and share knowledge.
- To ensure document management and collaboration.

**Payroll Administration**:

- Liaising with HR team and Clients to ensure that all payroll changes are captured, and payroll reports are updated with changes information ready for payroll processing.
- To ensure that all client payroll related activities are undertaken in accordance with their specific requirements.
- Ensuring that any ad-hoc changes are signed off.
- Ensure correct reporting lines for holidays are entered onto the payroll system.
- Process monthly CCV (Childcare Voucher) orders.
- Processing holiday, sick and statutory payments such as maternity pay, paternity pay etc.
- Calculating overtime, shift payments and pay increases and processing accordi