HR Administrator

7 days ago

Maidenhead, United Kingdom Costain Full time

We have a vacancy for an HR Administrator.

**Key Tasks & Responsibilities**

Working within a team of seven HR Service Team members the role includes but is not limited to
- Maintain all standard employment correspondence in line with best practice and UK legislation changes, including GDPR.
- Record and maintain accurate information on MyHR the company’s HR system
- Production of meaningful management information.
- Provide effective and efficient HR administration to ensure appropriate approval processes have been followed and both HR and payroll implications are fully considered, including (but not limited to)
- Collating all documentation in respect of new starters, (proof of entitlement to work in UK, ensuring the completion of the mandatory pre-placement screening etc) and advising the appropriate person of any potential problems.
- Issuing all documentation in respect of a new starter, i.e. offer letters, contracts, benefits information etc.
- Managing the leavers ‘off-boarding’ process, ensuring all documentation has been sent to Line Manager and Employee. Making sure the Leaver details are input correctly on MyHR and payroll information is up to date.
- Providing employee references
- Issuing contractual changes documentation (salary, hours, promotions, etc) and ensuring MyHR is updated
- Inputting payroll data into MyHR, checking the payslips during ‘Trial period’ and reporting any discrepancies back to our payroll provider within the deadline.
- Ensuring processes remain lean, and updating forms, policies, and the HR Portal on CosTeam to reflect any changes made to polices.
- Ensuring that the annual pay review and bonus schemes are communicated and implemented accurately and on time and letters are sent.
- Responsible for the maintenance and efficiency of HR electronic filing systems, including archiving.
- Administer Employee Benefits to ensure that all employees are included in relevant schemes (e.g. Bupa, Pension etc) and details are recorded in HR Evolution.
- Liaise with SD Worx to resolve any payroll queries i.e. Tax, National Insurance, Pension and other Company Benefits.
- Ensuring compliance and governance in line with company policy and applicable legislation.

**Person Specification**

Essential (minimum required)
- Appropriate administration experience within an HR / payroll function would be helpful but not essential.
- Proactive with a desire to learn
- Ability to prioritise and escalate where necessary
- Strong customer focus
- Strong written and verbal communication skills
- A positive team orientated outlook
- Good data entry/keyboard skills with an eye for detail
- Experience of working with an outsourced payroll provider.

**Desirable** (the ideal)
- CPP or CIPD an advantage
- Knowledge of HR Systems

**Job Types**: Full-time, Permanent

**Benefits**:

- Company pension
- Cycle to work scheme
- Life insurance
- On-site parking
- Private medical insurance
- Referral programme
- Sick pay
- Wellness programmes
- Work from home
Schedule:

- Monday to Friday
Work remotely:

- No

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