Fm Administrator

**About the role**
Balfour Beatty are currently looking for a **FM Technical Administrator** to join our Enabling Functions - Property / FM team.

The role will ideally be based in **Newcastle** or **Birmingham**.

Within this role you'll assist the Senior Technical Facilities Manager in the delivery of Hard service maintenance and project works throughout the Balfour Beatty estate (UK Wide)
**What you'll be doing**
As a **FM Technical Administrator**you'll:

- To assist and support Senior Technical Facilities Manager as required, this is office based with a potential to attend site to gain a better understanding of site-specific requirements.
- Updating and monitoring FM & Project trackers ensuring records are kept up to date and documents are accurately filed in the relevant SharePoint file.
- Collation of data for appropriate reporting for meetings to support the Senior Technical Facilities Manager
- Responsible for logging, triaging and co-ordinating any reactive requests on in-house system to internal FM team
- Liaising with external contractors for any outsourcing of PPM’s or reactive maintenance/ repairs as necessary
- Assist with the arrangements of the internal resource planner for in
- house FM Team.
- Ordering of goods & services on in house system.
- Hire & off hire of plant and equipment.
- Invoicing & receipting of purchase orders
- Provide an excellent standard of customer service and build relationships within the Permanent office estate and Project site locations, working collaboratively with all stakeholders to increase Property compliance levels. Working with field engineers, site managers and HSES teams.
- Perform various administrative tasks effectively, efficiently and to a high standard, supporting the Senior Technical Facilities Manager & the wider team.

**Who we're looking for**
You'll have/be:

- Excellent organisation, prioritisation and time management skills and strong attention to detail for meticulous record keeping; providing support working in a fast-paced environment to meet targets and deadlines.
- Strong communication and relationship skills.
- Excellent IT skills, confident using Microsoft office packages (Outlook, Word, Excel).
- Excellent team player with the ability to work on own initiative.
- Experience of working in Facilities Management.
- Compliance/maintenance knowledge would be desirable but not essential. Training will be provided to broaden technical knowledge.
- Opportunity to develop career in facilities management
- Full clean driving licence would be desirable but not essential.

**Why work for us**
Day in, day out, our teams deliver some of the UK’s most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.

**Why join us?**

As if contributing to and supporting work that makes life better for millions wasn’t rewarding enough, we offer a full range of benefits too. You’ll have the freedom to shape the package that’s right for you and your life. Here are some of our key benefits:

- Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
- 25 days paid annual leave (pro rata)
- Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
- Pension, share incentive plan, volunteering leave, recognition schemes and much more

**About us**
Balfour Beatty Group Enabling Functions are Legal, Finance, IT and Procurement, Communications, Health Safety and Environment, HR and Sustainability. Together, they support delivery of our Build to Last strategy whilst improving efficiencies and standardising our approach, systems and processes.

**Diversity and inclusion**

Job Reference: BBUK11991