Property Administrator

1 day ago

Newcastle Upon Tyne, United Kingdom Office Angels Full time

**The Details**
- Role - Property Administrator
- Shift pattern - Monday - Friday 9am - 5:30pm (hybrid)
- Salary - £23,000 - £26,000 depending on experience
- Location - Newcastle Quayside

**The Company**

An exciting opportunity has arisen to join a commercial real estate consultancy as a Property Administrator. Our client is one of the UK and Ireland's leading, and most progressive, property consultancies with 28 offices and over 1000 members of staff. Theyhelp owners, investors and occupiers achieve their business goals with a suite of integrated services including sourcing, planning, funding, advising, managing, valuing and selling properties, across both the public and private sectors.

**The Role**

As a Property Administrator, you will provide the Property Management Department with full administration support in conjunction with day to day asset and property management services to a varied property portfolio.
- Allocation and coding of service charge invoices for authorisation by Surveyors and arranging payment by accounts.
- General liaison on day to day accounting matters with accounts team, tenants, surveyors and FMs.
- Monitoring of service charge expenditure and assisting with service charge budgets and reconciliations. Sending service charge budget packs / reconciliations out to tenants with covering letters.
- Assistance as necessary with issuing of annual service charge budgets in a timely manner.
- Extracting relevant information from simple documentation & populating data base amendment forms for checking by surveyor.
- Ability to produce, amend and review spreadsheets, including use of formulae
- Dealing with basic accounting queries raised by tenants or contractors.
- Corresponding with tenants and dealing with day to day issues that may arise at a property and as allocated by a surveyor/FM
- Managing the compliance on new contracts/ surveys and collating data
- Keeping tenancy schedules and other data up to date including tenant turnover schedules.
- Assisting in preparation of Client Reports
- Assisting with setting up new properties and closing down sold properties.
- Arrears chasing and preparation of arrears reports
- Filing and general file organisation.
- Any other duties commensurate with this post.
- Coordination of utility accounts
- Process meter readings from clients to enable tenant recharging
- Diary Management
- Excellent working knowledge of Word and Excel (Intermediate / Advanced Essential
- Some knowledge or residential/ commercial property legislation/ reporting
- Excellent attention to detail and professional approach
- Excellent time management skills require and an ability to work at times under pressure and to deadline.
- Ability to work on own incentive
- Good and confident telephone manner

**The benefits**
- 25 days annual leave, plus up to five days extra the longer you are with the company
- Pension Scheme
- Employee assistance programme
- Season ticket loan
- Childcare vouchers
- Bike to Work scheme
- Ongoing professional development

Don't delay, this is going to be a popular role Please call the branch on and ask for Amy if you have any further questions.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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