P.a & Property Administrator

1 week ago

Newcastle upon Tyne, United Kingdom Zak Properties Group Limited Full time

**About Zak Properties Group**: Zak Properties Group is a dynamic and growing property management company committed to providing high-quality residential and commercial spaces. We pride ourselves on maintaining our properties to the highest standards, ensuring tenant satisfaction and asset longevity.

**Job Summary**: We are seeking a highly organised and proactive **P.A & Property Administrator** to provide comprehensive administrative support and assist with the efficient management of our property portfolio. This dual role requires a versatile individual with excellent communication skills, a keen eye for detail, and the ability to manage diverse tasks to support both executive functions and property administration.

**Key Responsibilities**:
**Personal Assistant Duties**:

- Provide high-level administrative support to [Director/Senior Management, if applicable], including managing calendars, scheduling appointments, and organising meetings.
- Organise and maintain confidential files and records.
- Prepare presentations and other documents as required.
- Manage travel arrangements and expense reports.

**Property Administrator Duties**:

- Serve as a primary point of contact for tenant inquiries, maintenance requests, and general property-related communications.
- Assist with the onboarding and offboarding of tenants, including preparing tenancy agreements and managing deposit documentation.
- Maintain accurate property records, tenant databases, and maintenance logs.
- Process invoices, manage utility accounts, and assist with rent collection queries.
- Coordinate with maintenance teams and external contractors for property repairs and inspections.
- Assist with marketing and advertising vacant properties.
- Prepare and distribute notices to tenants as required.
- Ensure compliance with relevant property legislation and company policies.

**Qualifications & Experience**:

- Proven experience in an administrative or personal assistant role, ideally within the property or real estate sector.
- Strong organisational and time management skills, with the ability to prioritise tasks effectively.
- Excellent written and verbal communication skills.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and general office software.
- Experience with property management software (e.g., CRM systems, accounting software) is highly desirable.
- High level of attention to detail and accuracy.
- Ability to work independently and as part of a team.
- Discreet and able to handle confidential information with integrity.
- Full UK driving licence (desirable, but not essential depending on travel requirements).

**Job Types**: Full-time, Permanent

**Pay**: Depending on experience

**Schedule**:

- 8 hour shift
- Monday to Friday

**Work Location**: In person

**Application deadline**: 30/07/2025 **Expected start date**: 21/07/2025

**Job Types**: Full-time, Permanent

Pay: Up to £28,000.00 per year

**Benefits**:

- Free parking
- On-site parking
- Sick pay

**Language**:

- English (preferred)

Work Location: In person

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