Data & Compliance Administrator

1 week ago

South Shields, United Kingdom Zenith People LTD Full time

To maintain a robust internal data management system, ensure contractual compliance and administer all training related systems. Support in quality assurance activity.

**Responsibilities**:

- Administration of data management systems to maintain accurate and compliant data records.
- Accountable for compliance checking all documentation/paperwork obtained for each learner and submission of documentation/paperwork to the appropriate body in a compliant and timely manner.
- Overseeing tracking of learners for job outcome/progression monitoring purposes and maintenance of tracking database.
- Recording and monitoring of performance data on all training related key performance indicators to ensure data available for management.
- Supporting with claiming/invoicing all eligible income.
- Internal audit of data management and administration; ensuring processes and procedures are adhered to and supporting with the updating processes to keep them current.
- Overseeing and supporting with the preparation of paperwork ahead of each training course, supporting others within the team to ensure that courses are ready for delivery.
- Completing pre course checks of learners for funding purposes and ensuring the funder has all documentation required pre course.
- Ensuring all amended versions of paperwork are communicated to the training team.
- Supporting with on course registrations as required to ensure compliance and to support team members.
- Registering learners with awarding bodies, booking tests and ensuring certification is claimed as appropriate.
- Invigilating test bookings as required to maintain compliance with regulations.
- Supporting with apprenticeship sign ups and compliance checking all completed files, liaising with the appropriate personnel to ensure files are fully compliant.
- Liaising and relationship building with various external organisations such as funders, auditors, etc.
- Liaising with and supporting all stakeholders to ensure quality assurance is maintained across the provision.
- Representation at various meetings etc., as required.
- Keeping up to date with the latest legislation, funding guidelines and audit requirements.

**Shared responsibilities**:

- Answering telephone and taking/distributing messages and meeting and greeting visitors.
- Contributing to team meetings.
- Maintenance of clean and tidy office.
- Health and Safety awareness.
- Supporting other teams across the business when required.
- General office tasks to support the effective delivery of organisation’s services to include; scanning, photocopying, etc.
- Assisting with producing learning materials

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