Finance and Compliance Administrator

We’re a specialist catering company dedicated to providing delicious, healthy and exciting food for Independent Schools. We know the crucial role that food can play on a pupil’s ability to learn, develop and ultimately flourish. Food isn’t simply fuel, it’s critical to creating happy, healthy and inquisitive young minds.
Finance and Compliance Administrator
**Job Title**: Finance and Compliance Administrator
**Location**: Putney High School
**Department**: Finance
**Reports To**: Andrew Oxford
**Position Overview**:
**Key Responsibilities**:1. Daily Data Collation**:

- Collect and organise daily data related to hospitality recharges, core feeding, stock, and purchase tracking.
- Ensure all data is accurate, complete, and recorded in a timely manner.
- Verify and reconcile discrepancies within the data to maintain consistency and accuracy.

**2. Financial Tracking and Reporting**:

- Assist in the preparation of daily, weekly, and monthly financial reports related to hospitality recharges, stock, and purchases.
- Monitor and track core feeding processes to ensure compliance with company standards.
- Ensure that all data aligns with financial policies and procedures.

**3. Compliance Monitoring**:

- Ensure that all financial activities related to recharges, stock, and purchases are in compliance with internal policies, legal regulations, and industry standards.
- Assist in the preparation for audits by ensuring all necessary documentation and records are up to date and in compliance with applicable regulations.

**4. Stock and Purchase Management**:

- Track inventory levels and assist with the management of stock and purchase records.
- Coordinate with relevant departments to ensure that stock levels are accurately maintained and purchased in alignment with operational needs.
- Help maintain records for the movement of goods and materials related to hospitality operations.

**5. Collaboration and Communication**:

- Collaborate with cross-functional teams (e.g., hospitality, operations, and purchasing) to ensure seamless data flow and alignment with financial objectives.
- Communicate with relevant departments to resolve discrepancies and ensure data integrity.

**6. System and Database Management**:

- Maintain and update financial databases and systems used for tracking recharges, stock, purchases, and core feeding.
- Recommend improvements or enhancements to existing processes and systems to ensure accuracy and efficiency.

**7. General Administrative Support**:

- Provide administrative support to the finance team as required.
- Assist in other finance-related tasks, such as preparing documents, managing reports, and assisting with general compliance matters.

**Qualifications and Skills**:

- At least 3 years managing finance admin and finance compliance.
- Proven experience in a finance or compliance role, ideally in the hospitality industry.
- Strong understanding of financial systems, data analysis, and reporting processes.
- Proficiency in Microsoft Excel and other financial software tools.
- Excellent organisational skills and attention to detail.
- Ability to handle sensitive and confidential information with integrity.
- Strong communication skills, both written and verbal.
- Knowledge of compliance standards, regulations, and internal auditing processes (preferred).

**Personal Attributes**:

- Proactive and solution-oriented with a high level of initiative.
- Strong analytical skills and ability to spot discrepancies or errors in financial data.
- Ability to work under pressure and meet deadlines.
- Team player with the ability to collaborate effectively with colleagues across different departments.

**Working Pattern**:

- Monday - Friday
- 20 hours p/w

Our way of saying thank you
At Lexington, we strive to ensure that our colleagues feel appreciated & rewarded, which is why we offer generous rewards & benefits in exchange for your dedicated efforts.
- FREE On-Site Lunches: Savour delicious and healthy meals, on us, every day at work
- Flexible Working: Enjoy the freedom to balance work and personal life with our flexible working hours
- Term Time Holidays: Offering you flexibility
- Family Leave: Prioritise your family commitments with our family leave options designed to support you during important times
- Paid Charity Leave: Make a difference in your community with paid time off to volunteer for your favourite causes
- Opportunities for Career Progression: Grow and advance your career with us, supported by continuous learning and development opportunities
- Comprehensive Wellbeing Benefits: Access mental health support and a range of wellbeing benefits to keep you feeling your best, both professionally and personally
- Life Assurance & Pension Schemes: Secure your future with our life assurance and workplace pension schemes
- Exclusive Discounts & Perks: Enjoy discounts and cashback on entertainment, leisure activities, and much more, alongside our popular cycle-to-work scheme

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