HR Assistant

**The Company**

Vital Energi is a leading provider of renewable energy infrastructure and systems to the public and private sectors. We are supporting Hospitals, Universities, New Build developments, Towns and Cities as well as Industrial and Commercial clients to decarbonise their buildings. We have and continue to work on ground-breaking projects throughout the UK that is making a difference to achieve our Net Zero targets and we were recently recognised for this by our Industry Association awarding us the Contribution to Net Zero award.

**The Opportunity**

Vital Energi is experiencing rapid and extensive growth, resulting in the HR Department requiring additional resource of a **HR Assistant** to assist with the Human Resources management of over 500 employees. The HR Assistant will provide, organise and administer a comprehensive HR administration service / support to all Directors, Managers, Supervisors and employees within the company.

**The Role**

The role will involve:

- Providing accurate HR administrative support to the department and Company on a daily basis; taking day to day direction from the Group Head of HR and Group HR Office & Payroll Manager
- Monitoring & responding to the HR inbox - be the first point of contact for all HR-admin related queries
- Ensure the HR database (Cezanne) is up to date and accurate
- Orchestrate all pre-employment correspondence & checks for new starters; from ordering equipment, references, general communications and ensuring they are submitted to payroll for submitting
- Assist with maintaining all the filing for the department to a satisfactory standard
- Assisting with general HR administration duties that fall within department’s remit as directed by the HR team
- Assist the department with submitting all changes of terms and conditions, new starters, leavers etc to the Payroll Department on a monthly basis
- Provide HR assistance to the Group HR Office & Payroll Manager and Team when required; covering periods of absence/ holidays.
- Acquire a basic understanding of the training administration processes and procedures
- Book training/routine courses and respond to training enquiries
- Ensure all new starters Training records are added to the Cezanne database accurately.
- Send out mandatory (e-learning) training requests/ notification for existing and new employees
- Use Cezanne to monitor upcoming course expiry and book relevant courses where necessary
- Complete internal paperwork, and send joining instructions to course delegates & monitor attendance
- Issue Training Agreements where relevant
- Coordinate the payment of invoices
- Complete the Training Credit Card monthly return on Cezanne
- Ensure validity and expiration dates of skill cards/CSCS/ECS
- Assist with the administration of site cards, including identifying requirements for new starters
- Keep all departmental Training matrix’s updated once training completed.
- To maintain departmental needs ensuring employees understand their responsibilities regarding courses they need to attend
- Build relationships with training providers
- Ensure all training budget spreadsheets are kept up to date where applicable
- Liaise with the management team to identify future training requirements
- Arrange training facilities as required e.g. training room, copy training material, book refreshments etc.

**The Person**
- Skills and Experience: _
- 5 GCSE’s Grade C and above
- Knowledge of HR concepts, principles, and practices
- Computer literate with knowledge of Microsoft Office Packages
- Administration experience
- Experience in using a HR Database
- 3 A Level’s Grade C and above (desirable)
- Degree qualified (desirable)
- CIPD Level 3 (desirable)
- A full UK driving licence (desirable dependent on location)
- Attributes: _
- Ability to work on own initiative and proactively, as well as work well in a team.
- The ability to multi-task and prioritise workload
- Take personal responsibility for your own actions and for resolving issues or problems that arise
- Good Oral and Written Communication Skills
- A high level of confidentiality, tact and diplomacy
- Confident manner, with ability to work to deadlines, whilst remaining focussed

**The Package**
- Competitive Salary (dependent upon experience)
- Contributory Company Pension Scheme
- Non-contributory death-in-service insurance
- EAP scheme
- 25 Days Holiday plus 8 days bank holidays. Holiday increasing in line with service
- Flexible working hours

The company is opposed to all forms of discrimination and will select for employment, training and promotion on the basis of suitability for the job and/ or merit. It is company policy that no job applicant or employee receives less favourable treatment than another on the grounds of sex, race, colour, age, ethnic or national origins, political affiliations, religious beliefs, marital status, physical disability or is disadvantaged by unjustifiable conditions or requirements.

Only applicants w