Part-time Administration Assistant

2 days ago

Southampton, United Kingdom Education Jobs South Full time

Job Introduction

The role is to cover 8-4pm on a Monday and Friday and 1-4pm for the rest of the week, job sharing with our existing Admin Assistant who will work the rest of the time. There will be an overlap each day for handover.

The salary offered is Grade B (£24,027 - £24,348 Pro-rata) and is dependent on experience.

It is important to us that we recruit someone who believes in our school ethos of “Sowing the Seeds of Success” and works hard to demonstrate our core values:
**Respectful, Reflective, Aspirational, Independent, Collaborative and Adaptable.**
- Enjoy working with children in a primary school environment and understand that the children are central to all decision making
- Be committed to safeguarding and protecting children
- Be the face of the school, welcoming visitors in a friendly and helpful manner
- Have experience of working in an office or reception setting
- Be an excellent communicator - confident with direct interaction with all visitors to the school, recognising the role as the face of the school, and the importance of effective and reliable communication even when under pressure
- Be able to manage telephone queries efficiently and effectively
- Demonstrate initiative and be proactive in ensuring that matters arising from visitors or from within the school are dealt with promptly and prioritised effectively
- Be flexible and adaptable, able to do the job well when under pressure or facing a time constraint
- Have particular expertise and experience of school records administration
- Be proficient in the use of IT to fulfil the requirements of the role
- Have experience of using Tucasi, although this is not essential as training can be provided
- Be able to manage, prioritise and meet deadlines and be able to multitask
- Be able to work effectively as a team member, under direction and also independently
- Be approachable, confident, respectful and credible
- Be supportive to the school team and all stakeholders, committed to working collaboratively
- Be intuitive, caring and maintain high regard for confidentiality at all times
- Be willing to undertake a wide range of professional development
- Have the confidence to negotiate with travel companies and educational trip advisers to achieve good value for money for the school
- Have the skills to be the point of contact between the staff and educational visit providers to ensure that all administrative tasks regarding trips are completed in a timely manner
- Have a passion for ensuring the wellbeing of children and staff and with training, administer first aid and medicines
- Be able to carry out a key role in emergency procedures efficiently and calmly
- Have lots of energy, excellent multi-tasking skills and a good sense of humour
- Have achieved a C grade or above in English and Maths GCSE or equivalent

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