Administrator

5 days ago

Aberdeen, United Kingdom Augean North Sea Services Full time

**Responsible to**: Site Manager Tullos

**Collaborate with**:Commercial Department, Chemists, Site Operators, Project Manager IS Specialist, Third party transport, Operations Managers, Treatment Technical

**Job Summary**:
Provide operational and administration support to ANSS Sites as required in relation to hazardous waste operations. Co-ordinating with Industrial Services and Hazardous Waste departments during project work ensuring that accurate records are maintained at all times.

**Key Responsibilities**:

- Site administration and co-ordination, as directed by the Tullos Site Manager for Tullos, Blackdog and other ANSS sites as required.
- Developing and maintaining relationships with all relevant internal and external customers, updating them on progress of project work scopes and customer requests.
- Developing and maintaining relationships with all relevant subcontractors.
- Liaison with business teams and external parties to complete tasks as required.
- Month end reporting and invoicing.
- Participation in month end reporting to ANSS finance and accruals.
- Preparing jobs in SWOPS, ensuring data is up to date in SWOPS for back-up for invoicing and reports and maintenance of IT records for hazardous wastes to assist with month end
- Creating and updating procedures for the administration of Hazardous Waste
- Completing waste transfer documents - SEPA / Duty of Care and ensuring all paperwork coming on to site is compliant
- Capturing of driver time and advising relevant business departments of the time used to ensure billed to customer correctly
- Raising purchase orders for site consumables and also for any transport requirements
- Ordering consumables for all sites
- Preparing job packs for drivers / chemists / Industrial Cleaners during project work
- Proactively support and embed a generative safety culture
- Any other duties as and when required.

**Critical Qualifications, Knowledge, skills and Experience**:

- English at Standard Grade (or equivalent) / Mathematics at Standard Grade (or equivalent)
- Accomplished in computer use and operating systems including MS Office and strong Excel skills
- Ability to focus on detail and complete administrative duties to tight deadlines
- Experience of and ability to work in a methodical, organised and systematic manner
- Previous experience working in a similar environment desirable.
- Ability to communicate clearly both verbally and in written.

**Summary Performance Measures**
- Accuracy of load paperwork (all signed off and correct / compliant)
- Month end accuracy
- Invoicing and reporting accuracy
- SWOPS data present and up to date at all sites
- Colleague and management feedback
- Purchase Order tracker managed daily

**_Note: _** _This description is not intended to establish a total definition of the job, but an outline of the duties._

**Job Type**: Permanent

**Benefits**:

- Company events
- Company pension
- Cycle to work scheme
- Life insurance
- On-site parking
- Sick pay
- Wellness programme

Schedule:

- Day shift

Work Location: One location

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