Events Coordinator

**Events Coordinator**

**Full-time | Office-based**

This is an exciting new role with a well-established independent, eco-friendly bookseller. The key focus is on participating in existing on-brand events across the UK and implementing our pop-up shop initiative. There is also the opportunity to develop our own bookselling and author events in conjunction with local venues and libraries. Some weekend working required and time off in lieu will be provided during the week. All travel and accommodation will be paid.

**The Role**

**Events and Pop-up Shops**
- Plan, coordinate and facilitate an annual event schedule that is on brand, ambitious and varied
- Take a proactive approach to event planning through to evaluation and reflect on insights into audiences and opportunities
- Engage with key contacts at events to seek and secure opportunities for sponsorship, in-person attendance and other avenues
- Always represent the brand, promote commitment to our vision and values, and project a positive image
- Be the main point of contact for all queries, registration/sponsorship processes, venue logistics etc.
- Liaise with facilities managers to ensure good brand positioning
- Liaise with events contacts to get quality information well in advance of events
- Initiate and own our pop-up shop strategy
- Communicate with the sales, marketing and purchasing teams in advance of events to ensure alignment across all channels
- Be responsible for the production and/or organisation of all event materials including tote bags, signage, marquee design, and printed and digital marketing material
- Be responsible for selecting the best books for each event, and time manage stock requests appropriately
- Create an events pack that can easily be taken to and from a wide variety of events
- Set up and break down for each event
- Budget management: budget for, monitor and report to the Finance Director on all event expenditure on an ongoing basis
- Liaise with the Finance Director to review and report on the financial outcomes of each event

**Social Media**
- Ensure our presence at events is included within our social media strategy
- Assist the Senior Digital Marketer with writing and posting social media content in line with the digital content plan, both within and outside of the event framework
- Actively participate in commenting on posts from other book communities online, ensuring comments always remain on brand

**Essential Requirements**
- A keen reader of physical books
- Driven with strong self-management skills
- Excellent interpersonal and relationship-building skills
- Educated to degree level, preferably in humanities
- Excellent written skills
- IT proficiency in using CRM software, Microsoft Office Suite and social media management tools and platforms
- Previous experience in an events setting
- Experience of working within an SME
- An ability to create a professional, friendly environment and understand customer needs whilst complying with company standards and policy
- A demonstrable ability to deliver and meet deadlines
- A keen eye for detail ensuring presentation is professional and welcoming
- Well organised and possess a high level of administrative ability
- Willingness to travel as needed for events
- Full and valid UK driving licence required

**Terms & Benefits**

**Working Hours**:37.5 hours per week. 8.30am-4.30pm Mon-Fri. Some weekend working required - time off in lieu will be provided during the week. All travel and accommodation will be paid.

**Salary**:£27,000 pa

**Job Type**: Permanent (6-month probation)

**Holiday**: 25 days, plus bank holidays

**Our comprehensive package of benefits includes**:

- Study support available
- Bi-annual discretionary bonus*
- Generous 50% staff discount
- 25% discount for friends and family*
- Annual free book allowance in time for Christmas*
- Gym membership allowance*
- Free parking
- Enhanced sick pay*
- Enhanced pension after 4 years’ service*
- Enhanced maternity/paternity pay*
- Option to buy/sell annual leave*
- Employee Assistance Programme
- Annual Christmas and Summer social events
- Free fresh fruit
- Eye Care vouchers
- Cycle to work scheme*

*Length of service eligibility applies

**How To Apply**:
**Closing Date**:Tuesday 4th February 2025

Please note that this vacancy may close early if a suitable applicant is found.

Pay: £27,000.00 per year

Additional pay:

- Bonus scheme

**Benefits**:

- Additional leave
- Company events
- Employee discount
- Free parking
- Gym membership
- Health & wellbeing programme
- On-site parking
- Sick pay

Schedule:

- Monday to Friday
- Weekend availability

Work authorisation:

- United Kingdom (required)

Work Location: In person

Application deadline: 04/02/2025