Sales & Executive Support Coordinator (Maternity Cover 6 months)

2 weeks ago

Newton Abbot, Devon, United Kingdom Centek Group Full time £28,000 - £32,000 per year

About the Role

We are seeking an organised and proactive Sales & Executive Support Coordinator to provide comprehensive administrative and operational support to the Sales Director and wider Sales team during a period of maternity leave. The role would be 2 days per week.

This role is central to ensuring the smooth running of daily sales operations, effective diary and travel management, efficient coordination of meetings, communications, and events. The successful candidate will demonstrate exceptional attention to detail, professionalism, and the ability to manage multiple priorities in a fast-paced commercial environment.

Key Responsibilities

Administrative & Operational Support

· Provide day-to-day administrative assistance to the Managing Director and Sales team.

· Manage the Managing Director's diary, ensuring efficient scheduling and prioritisation of meetings and commitments.

· Compile and process expense reports accurately and in a timely manner.

· Coordinate travel arrangements for the Sales team, including flight, train, and accommodation bookings.

· Support daily business operations by attending regular engineering, production, and shipment meetings.

· Maintain accurate and accessible records of key meetings (CRM, S&OP, and others) within SharePoint.

· Oversee team calendar management, including recording holidays and absences.

· Order office and sales-related supplies as required.

Meeting & Communication Coordination

· Organise, prepare and action items for the bi-weekly Sales Open Forum meetings.

· Liaise with Marketing to share approved social media posts and communications.

· Coordinate team celebrations and recognition, including birthday cards and acknowledgements.

· Book meeting venues, restaurants, and other event spaces as required.

Project & Event Support

· Assist in the planning and delivery of sales workshops, conferences, and internal events.

· Manage the ordering of branded clothing and promotional materials for events.

· Arrange catering and refreshments for in-office meetings and team sessions.

· Act as a point of contact for IT support, escalating technical issues on behalf of the Sales team when necessary.

· Support ad hoc marketing and administrative initiatives as directed.

General Administration

· Prepare purchase requisitions and ensure compliance with internal procurement processes.

· Monitor and share relevant industry news, articles, or updates with the wider Sales team.

· Provide additional administrative support to ensure the efficient operation of the Sales function.


Skills & Experience Required

· Proven experience in an executive assistant, team coordinator, or senior administrative role, ideally within a commercial or sales environment.

· Strong organisational skills and meticulous attention to detail.

· Excellent communication and interpersonal abilities, with confidence liaising across all levels of the business.

· High proficiency in Microsoft Office applications (Outlook, Excel, Word, PowerPoint) and SharePoint.

· Experience coordinating travel, meetings, and events for senior stakeholders.

· Ability to handle confidential information with discretion.

· Proactive, adaptable, and able to work independently under minimal supervision.

Salary: £28,000–£32,000 pro rata, depending on experience

Closing date 19th November.

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