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Business Support Administrator

2 weeks ago

Aberdeen, United Kingdom ERM Group Full time

Job Overview

To provide financial, facilities and general support services across the digital business unit.

Responsibilities and Duties

Financial Support
- Processing of Purchase Expense Requisitions
- Creation and Issue of Purchase Orders to suppliers
- Processing of Supplier Invoices (Delivery Note | Purchase Order Verification)
- Processing of Supplier Statements
- Negotiation, procurement & purchasing
- Creation of Supplier Payments ready for approval
- Compliance with Treasury Reporting (Weekly)
- Bank Reconciliation (GBP | USD)
- Credit Card Reconciliation
- Fixed Asset Maintenance
- Addition of new suppliers to Avetta and issue associated paperwork
- Collation and registration of Purchase Orders | Contracts Received
- GMS Project Initiation
- Support to Digital Products Business Unit
- Support in the preparation of Sales Invoices
- Support in the preparation of Management Accounts Preparation
- Support with Year End Planning | Annual Audit
- Support with Budget Preparation
- Support with ISO 9001 Activities related to Finance
- Support with Business Subscriptions | Client Requests

Office Support
- Reception & Visitor duties
- Secretarial and administration support
- Mail / deliveries
- Company meetings co-ordination / diary management
- Lunch & Refreshment Management
- Facilities Support | Building Security
- Travel Support (Flights & associated trave requirements)
- Management of Preventive Planned Maintenance (Contractors)
- Collaboration Hardware | Software Point of Contact
- Local “IT Support” Point of Contact
- Support with ISO 9001 Activities related to Facilities | Office Support

Personal Specification

**Skills**:

- Excellent communication skills, both verbal and written
- Strong organisational skills
- Excellent IT skills, including Word, Excel and PowerPoint
- Ability to prioritise, work under pressure and to meet strict deadlines
- Ability to plan and balance workload effectively
- Demonstrated team working capabilities and confidence in work autonomously

Disposition
- Ability to work independently on own initiative and to contribute as part of a team
- Willingness and ability to be flexible
- Confident and outgoing
- Hands on and can-do approach
- Ability to get on well with a wide variety of people
- Be able to work in a faced paced, dynamic environment
- Logical, structured and methodical mindset with key attention to detail

Remuneration & Package

Salary
- £31,200 per annum (£15.00 per hour)
- Standard ERM Benefits (Pension, Healthcare etc)

Hours of Work
- 40 Hours Per Week (Monday - Friday)