Executive Assistant/office Manager

1 day ago

London, United Kingdom Office Angels Full time

**ARE YOU LOOKING TO SECURE A LONG LASTING ROLE WITHIN A GROWING COMPANY?**

**ARE YOU KEEN TO SUPPORT A CEO AND AN OFFICE?**

**THEN LOOK NO FURTHER**:
Office Angels Central London are proud to be working with one of London's newest recruitment companies specialising in quantitative finance. This is a niche area that bridges science, computing, and finance. The founder is one of the leading consultantsin the industry with a solid track record, which led him to start the business in 2021.

**ROLE**: Executive Assistant/Office Manager
**JOB TYPE**: Permanent
**WHERE**: Holborn, London
**WHEN**: Monday - Thursday 09:00-18:00 Fridays 10:00-17:00
**SALARY**: Up to £45,000 per annum
**BENEFITS**: BONUS based on CEO's performance, full health insurance, generous pension scheme, 21 days holiday + extra holiday as a bonus scheme

T**O BE CONSIDERED YOU MUST**:

- Have experience in a finance, legal or recruitment company
- Have experience in a Personal/Executive Assistant or Office Manager role
- Have experience with HR duties - desirable
- Must be degree educated* or equivalent

**PA DUTIES**:

- Extensive diary management; including managing their travel arrangements (flights, transportation, accommodation, and visas)
- Help maintain the electronic filing system, ensuring processes and software are up to date and in good working order
- Ad hoc projects and research
- Dealing with Executive expense claims
- Assist with the logistics for attendance at key industry conferences, both in the UK and America
- Setting up rooms for any meetings that take place within the office space
- Booking meeting areas and ensuring a smooth running of meetings outside of the office
- Prompting calendar alerts for the Director.
- Scheduling meetings, calls, and personal upkeep of clients and staff.

**OFFICE MANAGER DUTIES**:

- Take charge when Director is on Annual Leave to ensure a continuous smooth running of the office in his absence
- Create a monthly record to send out to employees with the Analytics of the business - company statistics/records etc.
- Maintain an amazing office environment
- Be conscious of office budget and help manage costs
- Employee experience - give support in organising events and promote initiatives for the London office to help deliver our target employee experience
- Stocktaking and ordering of all office and kitchen supplies
- Scanning, photocopying, filing and other general office tasks
- Main liaison to the bookkeeper - Payroll & commission management.
- General staff management - holidays, time off, timekeeping, etc.
- Creating competitions, targets, reward ideas, etc.
- Event management.
- Point of contact with the digital marketing agency and personal input on marketing projects.
- Assist in conducting and initial vetting of potential internal hires

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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