Receptionist/facilities Coordinator

3 days ago

Leeds, United Kingdom Marmion Full time

**Receptionist/Facilities Coordinator**
- **Based in East Leeds**:

- **Up to £25,000 pa, dependent on experience**:

- **27 Days Holiday + Bank Holidays + 4 Recharge Days**:

- **Excellent Working Culture**:

- **Enhanced Benefits Package**:

- **Fantastic Training & Induction Programme**

**THE OPPORTUNITY**

As this is a standalone role, it is important that whoever is appointed into this position is highly organised and very hands on, whilst able to operate with mínimal input from senior management. You must be capable of organising large volumes of work foryourself and others and will have high standards of communication enabling you to make things happen effortlessly whilst ensuring that any internal operational changes across the business are being communicated and followed by colleagues/stakeholders.

**Your key responsibilities will include**:

- Managing the office, parking facilities and meeting room booking system to ensure a smooth and coherent customer and employee experience across the business.
- Welcoming guests and contractors, ensuring they are aware of all on-site safety requirements and ensure accurate record keeping.
- Ensuring thatall contractors carrying out work on-site have been approved through the contractor approval process and up to date documentation is maintained.
- Contributing towards the ongoing maintenance of our client’s Integrated Management System (IMS).
- Ensuring the reception area, meeting rooms and public spaces are always presentable and managing information displayed on noticeboards including statutory Health & Safety information.
- Acting as one of the nominated Fire Marshalls and First Aiders and working with other departments within the business to organise Fire Marshall and First Aid Training as required.
- Purchasing and presenting catering orders, managing incoming deliveries as well as stock levels of required sundries.
- Managing building facilities, liaising with the landlord and contractors and scheduling works (planned and reactive) as required, whilst ensuring compliance.
- Coordinating incoming courier and mail deliveries, travel plans, and ad hoc requests as needed.
- Completing a monthly Health and Safety office inspection and carrying out any required actions.
- Ensuring that Health and Safety risks are documented and contribute towards risk treatment plans.
- Ensuring that all personal data and confidential information is dealt with responsibly and complying with the Health and Safety Policy, reporting security incidents, accidents and near-misses promptly and actively cooperating in their resolution.

**REQUIRED SKILLS, EXPERIENCE AND COMPETENCIES**
- Previous Reception/Facilities experience (2+ years) is essential.
- IT Literate (proficient in Microsoft Office).
- Presentable and professional with a calm, creative, and can-do attitude.
- A strong team player, with an ability to work independently without direct supervision.
- Strong organisational skills, able to manage and prioritise your workload whilst multitasking effectively.
- Exceptional communication skills, both verbal and written, with the ability to deal with stakeholders at all levels.
- Confident administration skills, with an ability to take on ad hoc work as and when required.
- Excellent time management and attention to detail, with an ability to maintain high standards in a busy and dynamic environment.
- First Aid or Fire Marshal certification (desirable).
- Business Administration NVQ or IOSH (desirable).

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