Attendance & Administrative Officer

**Summary** Do you have administration experience within a school environment? Support Harris Primary Academy Chafford Hundred in the smooth running of our administration office and wider academy. We are looking for an Attendance & Admin Officer to work within our Admin Office, undertaking attendance, reception and other administrative duties. **About Us** We are a 3 form entry primary school from Recepetion to Year 6, which also includes a 52 place Nursery. Harris Primary Academy Chafford Hundred (HPACH) is a successful academy that was judged outstanding in every category in our October 2018 Ofsted inspection. We are a sister school to Harris Primary Academy Mayflower, along with the other Academies in the Harris Federation. We work very closely together and share the very best practice and leadership knowledge and capacity to make the education we offer outstanding. Our shared belief is that children thrive when they feel consistently happy and safe at school and our commitment to excellence is encapsulated in our vision statement: "Excellence, Every child, Every day." Our Core values of: Teamwork, Resilience, Respect, Responsibility and Community underpin everything that happens at Harris Primary Academy Chafford Hundred. They are our foundations and we have a clear expectation that all adults, as well as children and staff, model and respect these values both inside and outside the academy. Our team are committed to every child, and aim to develop confident and creative learners who leave the academy ready for secondary and the world ahead of them. We proudly celebrate our children’s diversity and achievements, from both school and at home. Whether they are learning English and Maths, Latin or Mandarin, competing in sports, or discussing their dream occupations, we do whatever it takes to ensure our pupils gain the confidence to aspire and flourish in life. At HPACH, we work tirelessly to make sure that every child comes to recognise their own potential. As a result of the exceptional practice at our academy every single day, our children achieve outstanding outcomes each year and we are incredibly proud of them. Alongside academic achievement, we want our academy to be a safe and caring space for children who are excited and happy to come to school every day to learn, grow and develop. We offer many opportunities for our parents and the local community to share in our students learning and encourage our parents to attend academy events. **Main Areas of Responsibility** This key role includes: - Daily monitoring and follow-up of attendance and punctuality including overseeing the completion of registers across the academy. - Assisting the Senior Leadership Team in the management and development of attendance and punctuality policies. - Daily monitoring and early calls on the attendance of absent pupils, including establishing reasons for absences, telephone calls, electronic messages and home visits, in liaison with SLT/Safeguarding Lead. - Preparing and distributing attendance and punctuality certificates. - Sending template letters to parents regarding attendance and punctuality matters. - Monitoring poor attendance and punctuality. Organising attendance meetings, with parents/carers, class teachers, and external agencies, making home visits, ensuring student contracts are agreed and monitored. - To improve and develop existing tools and procedures for attendance and punctuality monitoring. - Liaising with the Education Welfare Officer to ensure that prompt, consistent and rigorous intervention with poor attendance is robust. - To deal efficiently and effectively with referrals on attendance concerns. - To alert the appropriate staff to problems experienced by pupils. - To communicate as appropriate with the parents/carers of pupils and with persons or bodies outside the Academy, concerned with the welfare of individual students, after consultation with the appropriate staff. - To attend all appropriate meetings and organise fortnightly meetings with SLT to review attendance figures and action taken. - To deal efficiently and effectively with requests for Pupil Leave of Absence. Seeking and collating supporting evidence for consideration by the Head of Academy, recording the decisions and preparing paperwork as required ie for fines for referral to the Education Welfare Officer. - To seek and record evidence for any other pupil absence, not sickness related, ie medical appointments, embassy appointments etc - To cover for dinner registers as and when needed. - Pursue outstanding dinner money under the supervision of the Senior Admin/Finance Officer & Extended Provision Manager. - Undertake reception duties, answering general telephone and face to face enquiries and signing in visitors, dealing with parental and visitor enquiries and supporting student enquiries. - Undertake administrative duties as directed by the Senior Admin Officer/Finance Officer & Extended Provision Manager and Office Manager