Administrator

16 hours ago

Grangemouth, United Kingdom Petroineos Full time

**Petroineos - OUR CHALLENGES ARE YOUR OPPORTUNITIES**

We are looking to recruit a highly motivated **Administrator** with excellent communication skills, to join the Services Team at our Grangemouth site on a **temporary / 37.5 hours** per week basis.
- Administrator for the site ‘MOC' (Management of Change) Register which is used to record all pesonnnel and organisational changes.
- Produce MOC report for Management Team as and when required.
- Carry out checks in meeting rooms to ensure rooms are safe, neat and tidy enough for use. Replenish leaflets, notices and meeting room consumables as necessary.
- Report GBC building maintenance issues / requirements to Facilities Management Team.
- Manage stock of safety equipment (PPE) for visitors going out on site with Refinery Management Team / other people departments located in the GBC Building.
- Ensure stationery equipment and materials are available to GBC building by managing and ordering required items.
- Office Machinery / Equipment (e.g. copiers, etc.) - ensure any faults are reported via the appropriate channels and consumables ordered and replaced as necessary.
- Provide administrative support to staff within the building.
- Produce relevant documents, presentations, spreadsheets, etc. that are finished to a high standard and adhere to company branding guidelines.
- Point of contact for invoicing and receipting payments ensuring audit trail.
- Manage verbal and written communication for both internal and external people ensuring all queries are dealt with effectively.

**Qualifications, Knowledge & Skills**:

- HNC or VQ in administration at level 3.
- Highly organised with strong attention to detail.
- Time Management Skills. Ability to prioritise own workload.
- Data Management - competent in managing confidential information ensuring integrity of the systems and appropriate retention mechanisms are in place.
- Ability to communicate at all levels within the organisation.

The RPH for this role is up to £15 dependent on experience.

Please note Right to Work must be established if an offer of employment is made.

**Job Types**: Full-time, Temporary contract

Schedule:

- Monday to Friday

Work Location: In person

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