Office Administrator

2 weeks ago

St Helens, United Kingdom ByrneLooby Full time

ByrneLooby is an international Civil/Structural/Geotechnical consulting engineering practice. We work with our clients to deliver value solutions for challenging projects across Europe, North Africa and the Middle East. We realise that our clients need much more than engineering designs - they need functional solutions which deliver value. We are passionate about engineering and always strive to optimise solutions for clients. We have worked with contractors and construction professionals for many years and we understand the importance of delivering solutions that are buildable, simplify construction and consider all construction stages

**Position**:
**1.OfficeAdministration**
- Answering the office telephone, transferring calls, taking messages
- Office procedures
- Facilities and upkeep of building
- Annual maintenance of office equipment and fire extinguishers
- Booking hotels and accommodation
- Van fleet management
- Booking hire vehicles
- Arranging couriers
- PPE stock management
- Photocopiers and renewing contracts
- Stationery, equipment and furniture ordering
- Opening and sorting incoming post
- Taking outgoing parcels to the post office
- Organising internal training requirements for staff and maintaining records
- Liaising with staff at all regional offices
- Liaise with internal IT department
- Meeting room management and bookings
- Supervising office cleaner
- Re-formatting reports for Project Managers
- Ad-hoc tasks as they arise
**2. Support for the Finance Team**
- Assisting with basic Purchase Ledger/Sales Ledger as cover for holidays/sickness
- To understand and be able to use the project management/accounting system (PMS)to be able to provide basic assistance to the rest of the company
The majority of the items listed in points 1&2 are also required for the regional offices-St Helens, Colchester, Leeds and Chesterfield to differing degrees. A large amount of the duties will be done with close liaison with our ByrneLooby head office in Dublin.
*
Requirements: *
**Key Skills**
- Reliability and discretion
- Communication and negation skills
- Adaptability and use of initiative
- Organisational skills
- Attention to detail
- Can do attitude to make it happen
- Team ethic
**Desirable Skills**
- Experience and confidence in using the following:
Microsoft Excel, Microsoft Word, Microsoft Outlook, Adobe Acrobat

Training will be provided surrounding the project management system
*
Other information: *
**_We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status._

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