Facilities Co-ordinator

1 week ago


Leeds, United Kingdom Huntress Full time

**Facilities Co-ordinator**

**South Leeds**

**£11.70-13.00ph**

**Starting ASAP-6-12 months**

**Fulltime**
- Support the Facilities Manager and Zonal Facilities Service Managers in the day to day delivery of facilities management across our portfolio of properties to include but not limited to:

- Build strong lasting relationships with interdepartmental colleagues such as Finance and Field Operations, as well as the Engineering Team: to identify and resolve any issues that may arise with PO's, Supplier queries or achieving Periodic budgetary reporting.
- Recording and processing spend on our facilities budgets making recommendations on opportunities to make savings without compromising quality.
- Maintain relevant administration, reporting and planning systems to ensure that all departmental responsibilities are discharged within the agreed guidelines and company policies and procedures
- Processing of purchase orders and ensuring correct coding to cost centres
- Resolving queries resulting from invoices not matching POs
- Answering queries from suppliers, contractors & other business departments
- Solving issues with suppliers: in respect of PO values, GRN dates etc.
- Preparing outstanding order reports for suppliers and chasing late deliveries
- Processing invoices for payment and resolving invoice queries
- Preparing reports for the Zonal Facilities managers: e.g. pest costs in Period, depot damage reporting and trends.
- Facilities Team Equipment Purchasing and Hiring: in line with P+L requirements
- Engineering support: provision of engineering PO's and resolution
- Working closely with Hermes Invoicing and Accounts dept, plus Project Manager Teams (Capex Project POs)
- Covering team colleagues when they are on holiday on general facilities administration roles.
- Processing monthly PO's for Facilities and Engineering
- Updating Quote Register Daily

Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.



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