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Studio Assistant

2 weeks ago

London, United Kingdom Pixomondo Full time

Pixomondo London is hiring for a new Studio Assistant in our Paddington studio (with amazing views and workspace). The Studio Assistant is a vital part of our team in London. You will be supporting management teams and are responsible for maintaining a fantastic working environment for our teams. You’ll also play a lead role in the studio leading in the organising social events for the crew. You will be based in the studio 3 days a week.

**Key Responsibilities**
- First point of contact for London studio enquiries.
- Organise and check in guests, organising passes and ensuring NDAs are completed.
- Book meetings and meeting locations
- Organise logistics for meetings, including showreels and refreshments
- Book visitors on the SkyVisitor platform at Brunel
- Travel Manager for the London team - book and arrange travel, transport and accommodation and support/advice other Studio teams on accommodation/travel where staff are travelling to the UK
- Ensure the studio environment is kept tidy and organised.
- Collaborate with various departments to assess their room requirements and allocate desks.
- Raise PO’s for all purchases and for all freelancers engaged through the London studio.
- Advise staff on the expense process and ensuring payments are approved and sent to finance in a timely manner in alignment with the policy.
- Ensure staff time tracking is logged in a timely manner and provide reports to Heads of Production and Finance in alignment with their deadlines.
- Ensure license renewals are monitored and payments made where required (e.g. Hellosign and Linked In)
- Purchasing assets on request from Production for shows and marketing merchandise for the studio.
- Support the leadership team with administrative support/meeting organisation and minute taking where required.
- Assist Finance department with credit card reconciliation
- Update IMDB artist profiles to reflect show credits once a show delivers.
- Participate in the PXO Social Team. Proactively research and make suggestions for activities and take a lead role in organising regular social team events as well as communicate to the studio.
- Merchandise - assisting the Marketing team as required
- Pitch / presentation deck production.

**Requirements**:

- Previous experience in a PA/Assistant or administrative role.
- Familiarity with Microsoft packages
- Excellent organisation skills
- Ability to multitask and prioritise workload.
- Self starter, proactive, decisive and offer up solutions and suggestions.
- Excellent communication skills
- written and spoken.
- Excellent customer service skills and the desire to help create the best possible experience for crew.

PXO delivers industry-leading Virtual Production and Visual Effects expertise and solutions for premium Film and Episodic content. Technology and innovation is forefront, partnering with clients on solutions to deliver on their creative expectations for film and episodic content.

Having received over 20 industry award wins and nominations, we are a trusted partner for storytellers and showrunners to create iconic, visually stunning work worldwide. This includes work on Martin Scorsese’s Academy Award winning Hugo to HBO’s Emmy winning Game of Thrones, through to Amazon’s The Boys, HBO’s House of the Dragon, and Netflix’s upcoming movie The Pale Blue Eye. (Moonfall, See, The Orville, Winning Time, Matilda).

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