Studio Assistant

3 days ago

London, Greater London, United Kingdom Veretec Full time

Studio Assistant – Permanent / Full Time

Reports To: People & Culture Manager / Operations Co-ordinator

About us

We are a multi award winning, executive architecture studio with vibrant, collaborative and diverse studio culture. We work on some of the most exciting and challenging built projects today, both in the UK and internationally.

The role

We're looking for an organised, positive and proactive Studio Assistant to support the daily operations of our studio. This is an entry-level, full-time position, perfect for someone with a genuine interest in architecture and design and looking to gain hands-on experience in a dynamic studio environment.

Key Responsibilities

Studio Support

  • Maintain the daily running and organisation of the studio (clearing out spaces, archiving, managing internal documents and files).
  • Reception duties and cover - 3 days per week – preferably Monday, Wednesday & Friday, with additional cover required occasionally.
  • General administrative support to the studio team – internal mail, answering phone calls, answering studio queries.
  • Keeping stock counts of supplies, ensuring stock is maintained on floors and in shared kitchen area.
  • Work closely with and support Operations Coordinator with tasks including (but not limited to): marketing, social media, presentation documents, internal and external studio events, external networking events, organising travel arrangements, relevant project award tracking and submissions.
  • Assist with updates to internal platforms and Veretec website.
  • Assist with maintaining several internal trackers: receipts, meeting schedules, onboarding, supplies, business development and budgets.
  • Assist with onboarding new staff members and ensuring they feel welcome and supported.
  • Assist in creating and maintaining an enjoyable and pleasant studio environment.
  • Assist with document control.
  • Assist Graphics and Marketing teams in updating project data, visuals for business information and marketing activity schedules.
  • Provide research support on a wide range of projects.

Executive Assistant Duties

  • Maintain Directors diaries, scheduling meetings by request and arranging bookings for meetings with clients.
  • Coordinate internal team meetings and manage meeting room bookings.
  • Organise and book travel arrangements.
  • Prepare the studio for client meetings.
  • Assist with client care and entertainment.

About You

  • Positive and proactive, with a can-do attitude.
  • Organised and detail-oriented.
  • Confident in juggling multiple tasks and meeting deadlines.
  • Calm under pressure.
  • A great communicator with strong interpersonal skills.
  • Genuinely interested in architecture and design / creative world.
  • Experienced in Microsoft 365 platforms: Outlook, Excel, Word & PowerPoint.
  • Experience in using the Adobe Suite nice to have.
  • An understanding of document control and project information platforms.

What You'll Get

  • 25 days annual leave, plus bank holidays.
  • Christmas studio closure.
  • Our current benefits package includes pension, private medical insurance and life assurance.
  • Exciting studio environment with regular socials and events.
  • Career development opportunities.

We are committed to creating a truly inclusive culture to make Veretec a better place to work. We actively encourage and welcome applicants from all backgrounds.

To apply, please send your CV and a short cover letter that explains why you are a good fit for the role to Please include Studio Assistant and your full name in the subject line of your email when applying.

We aren't able to provide sponsorship for a work visa. You will need to have the right to work in the UK.

No agencies please.

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