Dio - Business Support Officer

**Details**:
**Reference number**:

- 274090**Salary**:

- £22,220- + Civil Service Pension with an average employer contribution of 27% and additional benefits**Job grade**:

- Administrative Officer**Contract type**:

- Permanent**Business area**:

- MOD - Defence Infrastructure Organisation - COO - Estates - Specialist Teams**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Marlborough Lines, Andover, SP11 8HJAbout the job

**Job summary**:
Do you want to work for the Defence Infrastructure Organisation (DIO) and care for the Defence Estate? DIO enables Defence to live, work, train and deploy, all with sustainability in mind. From net carbon zero accommodations to runways for the F35 fighter jets; our outputs are unique in the UK and across the globe

**Job description**:
The Role

As an Estates Business Support Officer, you will be providing efficient and effective administrative support to the local team and wider Estates team covering a wide variety of business support.

You will be an experienced, competent, and accurate administrator who is motivated to provide a quality service.

You will have excellent communication skills and be comfortable communicating face to face, across Teams channels and in written communication.

Each day is different and varied - you could be booking and coordinating digital or face to face meetings, creating accurate minutes/record of decisions, or updating IT data systems - no 2 days are the same.

DIO Business Area - Estates

The Defence estate is one of the largest landholdings in the UK and covers an estimated 1.8% of the UK land mass (200,000+ ha). This is complemented by a significant UK Defence presence overseas.

If you are suitably experienced in Business Support and are looking for a new challenge in working within a motivated and professional team, then DIO Estates is for you Through collaboration with Military colleagues on one of the largest estates in the country, with an extensive overseas portfolio, you will have the opportunity of working on a diverse range of exciting, interesting, and often-challenging projects of National Interest in support of the UK Defence Mission.

Estates are the in-house real estate team within the DIO (part of the UK Ministry of Defence) supporting infrastructure needs across a high-profile Public Estate. We acquire, manage, safeguard, and dispose of Defence real estate. Our unique customer knowledge and insight of the Defence Estate enables our in-house team of property professionals to provide in-depth advice to our Military customers.

The Team

The DIO Estates Programme Management Office (PMO) is a pan-Estates team, which supports the Estates delivery programme and its delivery teams via centralised Data, Programme and Business Management.

The Business Management Team (BMT) sits within the Estates Programme Management Office and is accountable for the business and admin support to all Delivery Teams in Estates. The BMT has Subject Matter Expertise (SME) in: Business Support, Recruitment, HR, Apprenticeships and Learning & Development.

**About DIO**

**View our YouTube video to see more about our work**

**Person specification**:
The responsibilities of the role are:
Providing an efficient and high-quality administrative support service including:

- Processing and issuing documents and input and maintenance of data and records onto in-house and Office 365 systems
- Administration of local file management, both electronic and paper.
- Undertake administrative duties involving photocopying, filing, faxing and post as required
- General office management processes such as ordering stationery, IT, office equipment, furniture, security, health and safety and personal protective equipment (PPE)
- Updating and liaising with other colleagues and teams as required
- Arrange meetings ensuring key people are available, book facilities, confirm arrangements, issue agenda, distribute minutes and action points.
- Co-ordination of papers, team inputs and team data as required.

If travelling outside your base location for duty reasons, you will have access to flights, hire cars, rail tickets and overnight accommodation. You can also claim 45 pence per mile should you choose to use your own vehicle for business travel.

All employees work in accordance with the established DIO approach to hybrid working (an informal, non-contractual arrangement, blending attendance in the office or on-site and working remotely) and will be provided with IT equipment, desk, and chair to facilitate remote working and any other equipment needed for you to undertake your role.

Desirable Experience & Skills
- Previous Administrative experience.
- Excellent IT skills and a good working knowledge of Microsoft Office
- Strong communication skills both verbally and w