Dio - Admin Assistant

**Details**:
**Reference number**:

- 267804**Salary**:

- £22,220- + Civil Service Pension with an average employer contribution of 27% and additional benefits.**Job grade**:

- Administrative Officer**Contract type**:

- Permanent**Business area**:

- MOD - Defence Infrastructure Organisation - COO - Regional Delivery (South East and Private Finance Initiative) South East Region**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Flexible working, Full-time, Job share, Compressed Hours**Number of jobs available**:

- 3Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Marlborough Lines, Andover SP11 8HJAbout the job

**Job summary**:
Do you want to work for the Defence Infrastructure Organisation (DIO) and care for the Defence Estate? DIO enables Defence to live, work, train and deploy, all with sustainability in mind. From net carbon zero accommodations to runways for the F35 fighter jets; our outputs are unique in the UK and across the globe

**Job description**:
Do you want to be part of a friendly and supportive team? Do you have excellent admin skills and can think on your feet? Are you keen to be involved in a fast paced, diverse and customer facing role? Then this is the job for you

In addition to managing office equipment there are daily tasks around the maintenance of daily bookings and usage of a car fleet; there is collating and procurement of contract data to help with monthly returns; organising payments for services and a host of other activities to support a ‘hotdesk’ community. This is all part of the contract services provided by the wider team.

The team manages the delivery of DIO contracts, and where required in-house facilities management and associated services. We support military users within the South East of England and also the delivery of long term private finance contracts across the UK. This is an exciting time to be part of DIO who is MOD’s expert estate services business with a culture of high performance and continuous improvement across the business.

The Andover A-Hub is one of four Hubs geographically located across DIO business which provides a centralised administrative and general support service to DIO staff within its area of responsibility.
Occasional travel to other sites across the South East region may be required.

**About DIO**:
View our YouTube video to see more about our work

**Person specification**:

- Main responsibilities include:

- Working within a friendly and supportive team, the provision of administrative services, including, but not limited to:
- To provide Administration support to the Area Management team by mean of collating and procuring contract data and reports for monthly returns as required.
- To be the Authorised Demanding Officer responsible for the daily bookings, usage, service, fuel cards and assurance of a fleet of 19 vehicles across the Area using the Clarity booking system.
- Managing office equipment and facilities (meeting rooms, laptops, mobile telephones, office consumables such as stationery etc.).
- Processing payments for equipment and services, including PPE, via MOD financial systems.
- The provision of PPE as required by health and safety General building services management; fault reporting and monitoring, and office/floor plate planning in a ‘hot desking’ community, to meet business and health and safety requirements including weekly and annual fire system checks

**Desirable Experience & Skills**

Experience of working in a multi-tasking environment
Experience of working with databases

**Licences**:

- A full UK driving licence is required as delivery and pickup of cars for servicing and MOT is a key part of the role**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Delivering at Pace
- Leadership
- Delivering at Pace

**Benefits**:

- Highly competitive Pension Schemewith an average employer contribution of 27%.
- Alternative working practices such as working from home.
- Opportunity to join one of our several D&I Networks. We value diversity and are committed to being an equal opportunities employer.
- 25 days annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service.
- Enhanced Parental Leave.
- Most sites have free car parking, Sports & Social Clubs, Gym, on site shops and subsidised canteens.

**Allowances**

This post does not offer any assistance with relocation allowances.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

**Employment Hours**

The post advertised is for 37 hours net, however the Ministry of Defence offers a range of flexibilities to enable a better work-life balance for employees. Flexible working, Compressed hours and Job Share working patterns will be considered

Things you need to know

**Selection process details**: