Administrative Assistant

2 weeks ago

London, United Kingdom My Private Villas Full time

About Us:
My Private Villas is a luxury villa rental company offering exclusive high-end properties around the world. We work with discerning clients and trusted travel partners to provide exceptional holiday experiences. We are currently looking for a detail-oriented and reliable Administrative Assistant to support our Sales team and CEO with administrative, financial, and operational tasks.

Key Responsibilities:
Sales Support - Villa Bookings:

- Assist the sales team with contract and payment processes related to villa bookings
- Prepare booking contracts and payment invoices
- Collect and manage bank details from clients and villa owners
- Send reminders to clients and villa owners regarding contract signing and payment deadlines
- Ensure timely refunds of unused security deposits to clients
- Coordinate commission payments to travel agents for B2B bookings

Finance & CEO Assistance:

- Prepare and maintain regular reports of upcoming payments to villa owners, agents, service providers, and for other company expenses
- Submit reports for CEO’s review and approval
- Complete transactions via online banking as instructed
- Register and organize payment documentation for accounting purposes

General Administration:

- Support the team with other administrative tasks as required
- Maintain accurate internal records and filing systems

**Requirements**:

- Previous experience in a similar administrative or finance assistant role
- Strong organizational skills and attention to detail
- Excellent written and verbal communication skills
- Good understanding of invoicing, payment processing, and basic financial procedures
- Proficient in legal terminology with proven experience in drafting, reviewing, and customizing legal contracts.
- Ability to manage multiple tasks and deadlines efficiently
- Comfortable working with spreadsheets and online banking platforms
- Reliable, trustworthy, and discreet when handling sensitive information
- Proficiency in Microsoft Office (especially Excel and Word)
- Fluent in English (spoken and written)

What We Offer:

- Full-time, permanent position
- Office-based role in London
- Friendly and professional work environment
- Opportunity to work in the luxury travel industry

Pay: £27,000.00-£30,000.00 per year

Ability to commute/relocate:

- London, SW2 5UA: reliably commute or plan to relocate before starting work (required)

**Experience**:

- business administration: 3 years (required)

Work authorisation:

- United Kingdom (required)

Work Location: In person

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