Executive Assistant to Directors

7 days ago

Plymouth, United Kingdom Moorview Lets Full time

_**Please note: this is a self employed role, for c.15 hours per week, with a blend of at-home and in-office working. Previous experience as a Personal Assistant, Executive Assistant or Office Administrator is required. A full UK driving licence and a car is also required (although this is not part of the day-to-day role).**_

We are looking for an Executive Assistant to join the Moorview team, and support the Directors of the business.

**Responsibilities**
- Book travel & accommodation & manage expenses
- Organise multiple calendars and liaise with appropriate stakeholders
- Collate and arrange documentation for signing and post
- Administer mortgage, insurance & utility accounts relating to owned-properties (portfolio management)
- Answer & direct phone calls
- Organise and schedule appointments
- Plan meetings and take detailed minutes
- Assist in the preparation of regularly scheduled reports
- Maintain & develop physical and cloud-based filing systems
- Update & maintain office policies and procedures
- Order office supplies and research new deals and suppliers
- Maintain key contact lists

**Requirements**:

- Proven experience as a PA/EA/Office Administrator
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and scanners
- Proficiency in MS Office (MS Excel and MS Powerpoint in particular) and using Google Suite
- Excellent time management skills and ability to prioritise work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organisational skills and ability to multi-task
- Flexible with a 'can do' attitude and growth mindset, prepared to take on new challenges.

**What we can offer you**

As a company we believe in creating a working environment where people feel cared for, safe and have opportunities to develop their skills.
We welcome open and honest communication in the business to enable transparent understanding of the working environment. Collaboratively we support each other to improve and in doing so we encourage a strong challenge and support model in day to day tasks and events to accelerate personal development and business growth.

To this end we have an open working style which is friendly and fun but also professional.
Alongside our commitment to keep the team healthy and safe, we also believe passionately in providing opportunities within the company for people to develop their skills and knowledge.

This role offers flexible working, a decent hourly rate and if it's of interest to you, lots of insight in to the property investment and development industry.

**Job Types**: Part-time, Permanent

**Salary**: £15.00 per hour

**Benefits**:

- Company events
- On-site parking
- Work from home

Schedule:

- Monday to Friday

Work Location: Hybrid remote in PLYMOUTH

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