Property Management Administrator

2 weeks ago

Liverpool, United Kingdom Downing Full time

**Property Management Administrator**

**Liverpool**

**FTC - 9 Months**

For over 30 years Downing have developed, built and managed bespoke residential and commercial schemes for a range of blue-chip companies, central government departments and leading universities throughout the UK. Following a period of significant growth, we are looking for an enthusiastic Property Management Administrator to join our property team based at our recently refurbished, modern Head Office in Liverpool City Centre.

**Key Responsibilities**:

- Process invoices and track budget expenditures in line with current systems.
- Collaborate with Finance colleagues for budget monitoring and reconciliation.
- Assist Facilities Managers with budget forecasts and year-end reconciliation reports.
- Manage purchase orders.
- Handle monthly recharging.
- Source and order consumables.
- Source and order basic property management services.
- Source and order basic reactive works services.
- Serve as the primary contact for contractors.
- Coordinate periodic and ad-hoc contractor site visits.
- Manage contract reports, remedial works, and certifications.
- Support Facilities Managers in maintaining web-based property Health & Safety compliance systems.
- Prepare Health & Safety reports from web-based compliance systems.
- Communicate with Health & Safety providers.
- Prepare reports and other necessary documents.
- Prepare and distribute agendas, record, and distribute minutes.
- Manage colleagues’ diaries using Microsoft Outlook.
- Perform additional administrative tasks as needed, including filing, photocopying, scanning, and typing.

**Key Requirements**:

- Proven administrative experience, ideally in a property or purchasing environment.
- Ability to effectively coordinate with team members.
- Strong knowledge of MS Office packages, particularly Excel.
- Experience with data inputting.
- Exceptional attention to detail and accuracy in all tasks.

**Benefits**
- Competitive Salary
- 25 days holiday + bank holidays
- Company Pension Contribution
- Gym Access
- Modern Office in the centre of Liverpool’s Business district
- Employee Assistance Program
- Life Assurance Cover

**Job Types**: Full-time, Fixed term contract
Contract length: 9 months

**Benefits**:

- Company pension
- Life insurance
- On-site gym

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Liverpool L3: reliably commute or plan to relocate before starting work (required)

Work Location: In person

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