Administrative Assistant

2 weeks ago


Bristol, United Kingdom Rocksteady Training Ltd Full time

**About us**

Rocksteady Training Ltd is a small business in Bristol BS1 6QS. We are collaborative, engaging and fast-paced, and our goal is to work together to provide positive futures for young people..

Our work environment includes:

- Casual work attire
- Lively atmosphere
- Small supportive team
- Relaxed atmosphere

Rocksteady Training provides construction training for 14-16 year olds situated underneath Temple Meads Train Station.

We are looking for an Admin Assistant to provide general administrative support to the Course Manager on either a full-time or part-time basis. Please note a enhanced DBS will be required on induction.

We are looking for someone with administration experience to assist in the efficient running of the office and who is comfortable with Microsoft Word/Excel. This person should be personable when meeting/phoning parents and other visitors and act as first point of reference.

We are looking for someone to start as soon as possible

Open to part-time and full-time hours depending on experience.

**Duties would include**:

- General Office tasks - typing, tiling, copying, scanning etc
- Taking phone calls & welcoming visitors/students onto the property
- Dealing with incoming and outgoing post
- Diary management of meetings and visitors
- Organising and keeping office tidy and clean
- Attendance Reports and attendance data entry
- Ensure that all information is treated confidentially and to have absolute discretion at all times, complying with the data protection procedures.
- Reviewing and updating policies and procedures & other processes.
- Management of Student records
- Management of Staff records
- Order resources (stationary/first aid supplies/tea & coffee)
- Organising training & resources for staff (CPD)
- Assisting the management of student paperwork
- Student & Staff Leavers and Induction documentation
- Helping learners create CV’s & future planning
- Ensuring compliance of legislation are kept up to date
- Organising & taking minutes in Staff Meetings
- Assisting the process of hiring new staff - Job Adverts
- Provide support with the registration of students qualifications
- SCR- Organisational chart updates and upkeep
- Maintenance and updates to website
- Updating signage and posters
- Track and manage emergency info for staff and students
- Risk Assessments of Workshop and student behaviour

**At RST all staff are expected to;**
- Act in a professional manner with visitors and over phone
- Greet all learners in the morning with a positive attitude
- Be supportive and engage with students at all times, including break times.
- Support and respect other staff members and work together as a team
- Treat all students and staff equally
- Be able to gain respect and trust from students
- Attend staff meetings and complete training
- Comply with policies and procedures - especially safeguarding and Data Protection
- Show a keen interest in improving and learning

Hours: 21 per week 9am-4pm

**Job Types**: Part-time, Permanent
Part-time hours: 21 per week

**Salary**: From £9.89 per hour

**Benefits**:

- Casual dress
- On-site parking
- Sick pay

Schedule:

- Monday to Friday
- No weekends

COVID-19 considerations:
Antibacterial hand gel stations and providing masks.
LFT provided for all staff.

Application question(s):

- What is your current notice period?

**Experience**:

- Administration: 1 year (preferred)

Work Location: In person



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