Administrative Assistant

3 days ago


Bristol, United Kingdom Timberwise (UK) Ltd Full time

**Timberwise is a leading and successful property preservation company, inspecting and providing cost effective damp and timber remediation to all types of property nationwide. We are recruiting for an Administrative Assistant on a part time basis to join our Bristol Branch for a January start. Hours will be 20 to 25 hours per week.**

Reporting to the Contracts Manager, duties of the Administrative Assistant will include:
- Receiving and processing customer orders
- Taking and processing Deposit payments
- Agreeing preferred start dates with clients
- Creation of files (electronic and paper)
- Accurate population of the digital production boards
- Chase verbal acceptances and maintain branch job log
- Ensuring excellence is maintained to ‘get it right first time’ from start to finish on all our jobs
- Liaising with our technicians and office staff to ensure work is carried out in a safe manner
- Organising materials from suppliers
- Co-ordinating, managing and prioritising the work schedules for each of the technicians
- Administrative duties to include invoicing, taking interim and final payments for work completed and month end financial reporting
- Producing Risk assessments and method statements as required
- Reporting holidays, absence and sickness
- Technician Timesheet reconciliation
- Technician monthly compliance checks
- Assist Contracts manager with management reports and month end reconcilliation
- Issue job sheets to technicians and assist with finished job sheets
- Customer satisfaction calls made to clients prior to invoicing
- Inputting acceptances on the database and sending out acceptance letters
- Assisting with and distribution of of technician job sheets/worksheets, (incl. Fluid/materials required and time allocated)
- Controlling the production board
- Stock control support
- Assisting with health and safety and technician training/tool box talks
- Raise purchase orders (batching to be checked by you, authorised by the Production Manager and processed to H/O). Assist with Accruals
- Deal with non-technical phone calls from customer or technicians
- Proactive, confident and positive
- Able to prioritise and Multi-task
- Excellent telephone manner and communication skills
- Meticulous attention to detail
- Assertive
- Team player
- IT and Office Software Literate

Hours of work are 35 hours per week - Monday to Friday.

The Benefits
- Salary £20,800 pro rata
- Company Pension
- Bonus scheme
- Family Company
- Support and Training
- Healthcare Cash Plan
- Happy Birthday Holiday
- Great Team Spirit

We believe in Honesty & Integrity, Reliability and Teamwork that together make up the Timberwise Spirit

If you are wanting a new challenge and have the will and desire to succeed, we would be interested in hearing from you.

**Job Types**: Part-time, Permanent

**Salary**: £20,800.00 per year

**Benefits**:

- Casual dress
- Company events
- Company pension
- Life insurance
- On-site parking
- Wellness programme

Schedule:

- Day shift

**Experience**:

- Administrative: 1 year (required)

Work Location: One location



  • Bristol, United Kingdom Proactive Solutions Group Ltd Full time

    Administrator Commercial Administrator. An Avonmouth based flooring firm need an administrator to work from their Avonmouth offices 7:30-16:30 Monday to Friday. The Administrator / Administration Assistant will work in the commercial department collating orders, settingup projects and processing general information. The Administrator / Administration...


  • Bristol, United Kingdom AWD online Full time

    **Administrator / Office Administration Assistant**who is process driven with a comprehensive administrative background and a keen eye for precision and detail who thrives in a busy environment is required for a well-established and growingIT Services Provider based in Bristol, South West England. **This is a new position within the...


  • Bristol, United Kingdom King Lifting Full time

    **Job Title**:Administration Assistant **Location**:Avonmouth BS11 **Salary**: competitive salary depending on experience **Job type**: Full Time - Monday to Friday 8.00am to 5.30pm King Lifting is a successful company providing crane hire, plant and machinery movement solutions from depots across the UK. We are proud of our family name and success within...


  • Bristol, United Kingdom The Waiting Game Full time

    We have a great opportunity for an organised, enthusiastic and willing to learn Administration Assistant to join our team on a short-term basis in Bristol. The Administration Assistant will play a key role in helping to deliver success to our clients throughout the busy summer season. The Administration Assistant role is a varied one which will involve...


  • Bristol, United Kingdom Snapdragons Nursery Full time

    Part Time - 20/30hrs - Administration Assistant - Snapdragons Cribbs Causeway Role Overview We are seeking a highly organised and proactive Administration Assistant to support the day‑to‑day operations of our Cribbs Causeway nursery. The successful candidate will play a key role in maintaining smooth administrative processes, ensuring compliance with...


  • Bristol, United Kingdom Parsons Full time

    **About us** PB Pizza is a small business in Bristol. We are professional and agile. Our work environment includes: - Modern office setting - Food provided - Modern office setting - Growth opportunities '''Duties''' - Perform a variety of administrative tasks to support the smooth operation of the office - Assist with data entry tasks, ensuring accuracy...


  • Bristol, United Kingdom Specsavers Full time

    **Administrator** **Store: Clifton Down Shopping Centre** **Salary: Dependent on experience** **Hours: Full time - 37.5 hours** **Benefits**:Specsavers Perks programme** **Previous admin experience would be beneficial** For our stores to run like clockwork and keep our patients at the heart of everything we do, we need sound support behind the scenes -...


  • Bristol, United Kingdom Bruton Knowles Full time

    Job Title: Administrative Assistant Location: Bristol **Salary**: Competitive, depending on experience Bruton Knowles LLP is an independently owned Chartered Surveying practice who provide a comprehensive range of surveying and property services. We've taken on new, innovative ways of working to deliver our services and we've created a new strategy to...


  • Bristol, United Kingdom Jackson Lift Services Limited Full time

    We have an opportunity for an Administration Assistant based at our busy Bristol office. The successful applicant will be working as part of our dedicated Administration team within the Bristol office. The role will encompass assisting in corresponding with our client base and the applicant must demonstrate excellent written and verbal communication skills,...


  • Bristol, United Kingdom SOCOTEC UK Ltd Full time

    **Salary**: £highly competitive + valuable benefits **About the role**: This is an exciting opportunity for an Administration Assistant to join an enthusiastic team supporting the department in our SOCOTEC Certification sector with the UK’s number one testing, inspection and compliance company. Client focused and quality driven, we are a leading...