Administrative Assistant

Job Title: Administrative Assistant

Location: Bristol

**Salary**: Competitive, depending on experience

Bruton Knowles LLP is an independently owned Chartered Surveying practice who provide a comprehensive range of surveying and property services.

We've taken on new, innovative ways of working to deliver our services and we've created a new strategy to target key areas of growth for the business.

The Position:
Main Responsibilities, Tasks and Key Duties:

- To primarily provide support to the Utilities & Infrastructure Administration Team to assist with the administrative workload. The role will also support administration across the whole business
- To assist with admin duties when required including; typing some documents, formatting, collating, binding and amending documents
- To assist with sending out large-scale mailshots
- To fully utilise equipment and systems; photocopying, scanning, printing, franking machine
- To set up new jobs/projects and administer existing jobs
- To assist in production of all invoices to enable team to meet monthly and year end targets
- To ensure that schedules for key clients are updated and circulated regularly
- To co-ordinate and assist with survey access and maintaining records for clients using all required systems
- To maintain the team's filing systems including producing new files and regularly reorganising and archiving
- To open, distribute and frank post
- Record phone calls, enquiries and requests, and handling them when appropriate
- To cover reception as and when required
- Compliance with Company standards and procedures
- Shadowing and working with a Senior Technical Administrator
- The job will require someone who can efficiently organise their own personal workload and responsibilities; the ability to determine priorities and consistently meet deadlines and provide an effective and efficient administrative service.
- The role will require someone who is resilient and able to deal with changing demands and tight deadlines.
- Be pro-active with good interpersonal skills and an ability to communicate effectively, both orally and in writing
- Have a high level of attention to detail
- Have the ability to manage time effectively, prioritising tasks to ensure that deadlines are met
- Be a keen team member, with the ability to accept responsibility and work on their own initiative
- Possess excellent client relationship skills
- Maintain discretion when dealing with confidential data
- Knowledge, Skills and Abilities
- Excellent organisational skills with the ability to work flexibly to accommodate changing priorities and deadlines
- A team player with the ability to work unsupervised and as part of a busy team
- Self-motivated, keen to learn and develop and has a can-do attitude
Essential Criteria
- Excellent oral communication, interpersonal skills and polite telephone manner
- Excellent IT and systems skills and a highly proficient and experienced user of all Microsoft Office programmes, with excellent numeracy and spreadsheet skills. Previous experience with Mail Merges in Microsoft Word.
Skills and Qualifications:
Four GCSE grades A-C or 9-4 including English and Maths

Please click on the APPLY button to send your CV and Cover Letter for this role.

**Job Types**: Full-time, Permanent, Internship
Contract length: 24 months

**Salary**: £21,000.00-£40,000.00 per year

Additional pay:

- Bonus scheme
- Performance bonus
- Safety bonus
- Yearly bonus

**Benefits**:

- Additional leave
- Casual dress
- Childcare
- Flexible schedule
- Life insurance
- On-site parking
- Sick pay
Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- Weekend availability
COVID-19 considerations:
you know better

**Education**:

- GCSE or equivalent (required)
Shift availability:

- Day shift (required)