Personal Assistant

**Job Title: Personal Assistant to the Director**

**Location**: [Liverpool - Manchester - London]
**Employment Type**: Full-Time

**About Us**

We are a small, forward-thinking team with an ambitious, entrepreneurial mindset, operating in the Property Investment and Development field alongside other business ventures. Our mission is to drive growth and expansion at all levels while cultivating an environment for like-minded individuals.

**Role Overview**

**Key Responsibilities**:

- **Administrative Support** - Manage the Director’s calendar, schedule meetings, and coordinate travel, optimising time management and maintaining detailed records of appointments and commitments.
- **Organisational Management** - Develop and maintain systems for organising files, documents, and essential paperwork, enabling quick and efficient access to critical information. This includes digitising documents and streamlining workflows.
- **Detail Orientation** - Assist with detailed planning for meetings, events, and projects, preparing agendas, and ensuring all necessary materials are ready in advance to keep the Director productive.
- **Project Management** - Assist in initiating and executing various projects, tracking timelines and deliverables, while providing regular updates and reminders.
- **Communication Liaison** - Serve as the main point of contact for internal and external communications, representing the Director with professionalism and a solution-oriented mindset. Handle inquiries and filter information effectively.
- **Research & Analysis** - Conduct research and prepare reports aligned with the Director’s vision, focusing on property investments and market opportunities.
- **Property Sales and Portfolio Management** - Assist in managing the Director’s and clients’ property portfolios, overseeing property management, sales, and follow-ups to maximise opportunities and maintain client satisfaction.
- **Problem Solving** - Anticipate needs and provide proactive solutions, showcasing sound judgement and initiative, especially in navigating the Director's administrative tasks.
- **Travel** - Occasional travel to various sites may be required to assist with business needs.
- **Personal/Private Task Management** - Support the Director with personal tasks to ensure cohesion between personal and business life.
- **Confidentiality** - Handle all sensitive information with discretion, maintaining confidentiality at all times.

**Required Skills**:

- **Proven Experience** - Demonstrated experience as an Executive Assistant in a fast-paced environment, ideally within the property sector.
- **Exceptional Organisation** - Strong organisational skills and attention to detail, with the ability to manage multiple tasks simultaneously and prioritise across the Director’s businesses.
- **Communication Skills** - Excellent verbal and written communication skills, with the ability to interact effectively with all levels.
- **Proactive Problem-Solver** - A proactive, problem-solving mindset with strong initiative, responsibility, and resourcefulness.
- **Passion and Energy** - Enthusiastic about the company’s mission and motivated to contribute to its success.
- **Adaptability** - Flexible in adjusting to changing priorities, with a willingness to take on new challenges as they arise.
- **Availability** - The role is office-based, 9:00 am - 5:00 pm, though additional work outside office hours may be required to meet the businesses and Director’s needs.
- Ability to drive with a full driving licence is essential.

Pay: £27,000.00-£35,000.00 per year

Additional pay:

- Commission pay
- Loyalty bonus
- Performance bonus

**Benefits**:

- Company pension

Schedule:

- Monday to Friday
- Weekend availability

Work Location: In person

Reference ID: Directors Personal Assistant