Personal Assistant

**Job Title**:Personal Assistant**
**Location: Liverpool**
**Contract: Permanent - Full Time**

**Why Arup?**

Are you passionate about building a more sustainable future? At Arup we work to find solutions for some of the world’s most complex problems - providing expertise across all areas of the built environment from strategic approach and planning to design and engineering. Join us and you will have the freedom to push boundaries, develop new skills and work on some of the world’s most inspiring projects. We believe that by giving our people the freedom to be creative, we will produce work that continuously redefines quality across our firm. Whatever the role or specialism, our people are passionate about what they do, they believe in our values and are happy to come to work every day. And this is why people choose to work here and stay.

Dont take our word for it, here is what some of our people had to say...

**About The Opportunity**
This position at our Liverpool office presents an exciting opportunity to provide PA support to two of Arup’s Business Leaders. You will play a vital role, working in partnership with the Leaders to develop, plan and deliver their strategy for Arup in Liverpool and globally, as well as providing day to day administrative support.

**You will make an impact in this role by**
- Planning and organising activities on behalf of the business leader and partnering with them to truly understand their business priorities and strategic ambitions, always pre-empting challenges and finding solutions.
- Attending meetings, recording, and distributing minutes as required. Ensure actions are followed up and any deadlines are met. Proactively update and monitor delegated tasks to ensure progress to deadlines
- Taking ownership of organising staff events (in person, virtual or hybrid) and working in collaboration with the business development team, office manager and marketing team on client events to deliver successful events.
- Taking ownership and making all necessary travel arrangements for the leaders, ensuring plans are aligned to the Leader's priorities and reflect key business drivers
- Taking ownership of organising events, including establishing requirements, managing budget, booking appropriate venues and activities, seeking authorisation when required
- Devising, researching and acting on improvements to digital tools

**Is this role right for you?**
**If so, you'll likely have**:

- Previous Personal Assistant experience
- Understand key drivers and business imperatives, such as H&S, Sustainability, Equality Diversity and Inclusion, Digital, Wellbeing, and actively keep them top of the leader's agenda
- Be an excellent communicator and influencer with the ability to form networks at all levels and influence effectively
- Have superb organisational and administration skills and have proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite and can troubleshoot or escalate system issues to relevant parties, ideally with an interest in learning new digital skills.
- Challenge the way things are done. Identify and recommend processes that could be improved and embrace new ways of working, being a leader for change across the business

A professional qualification or membership, with a recognised administrative professional organisation, or a desire to achieve this, would be desirable.

**Rewards and Benefits**

Income protection cover.

You will also have access to a grade-related Flexible Benefits Fund which you can choose to take as extra cash or spend on a
wide range of Choice Benefits to help with your work/life balance and financial security.

**Different people, shared values.**

At Arup, we believe when talented people collaborate, great things are possible. Arup hires people with proven skills and open minds. We are taking deliberate action to create an Inclusive culture that is grounded in our purpose to shape a better world.

Learn how our Work Unbound initiative is giving all our members greater flexibility in deciding how and where they work. Our Application Process To understand what to expect next, please visit our UK Application Process page. Stay safe online - Arup will never ask for payment or your bank details as part of our recruitment process.

**Our Application Process**
To understand what to expect next, please visit our UK Application Process page.
Stay safe online - Arup will never ask for payment or your bank details as part of our recruitment process.