Trainee Facilities Administrator
2 weeks ago
Construction Linx are an established Facilities Management & Project Specialist company of 20 years. We thrive on customer retention and consistent growth with our award winning Excellence in Customer Service. We have ambitious plans over the next 3 years and we are looking for a dynamic, driven individual to join our passionate team within our Facilities Division. **JOB PURPOSE**: To support the Facilities team in the day-to-day administration of reactive and planned maintenance works, ensuring accurate records, smooth communication, and timely updates between customers, trade operatives, and office staff **MAIN DUTIES**:Key Responsibilities: - Provide daily administrative support to the Facilities and Project team. - Assist in logging new job requests and updating job progress on the company systems. - Liaise with customers to provide updates, confirm job details, and issue paperwork such as job sheets, sign-off forms, and certificates. - Assist with ordering materials, plant hire, skips, and equipment when required. - Support the completion and filing of Health and Safety documentation (RAMS, permits, and sign-offs). - Chase trade operatives for completion photos and paperwork following job completion. - Ensure job files and records are accurately maintained for invoicing and reporting purposes. - Provide support with general office duties including document filing, updating trackers, and producing reports for management as needed. - Help with sourcing materials and liaising with suppliers when required by the team. - Monitor shared inboxes and ensure queries are acknowledged and responded to in a timely manner. - Support the team in following up any additional works identified and record these for quotation. - Chase sub-contractors for registration packs and updated insurances and training certs and input information into our inhouse system and filing accordingly. - To look after maintenance works ensuring all paperwork is in place, booking in the works with clients, ensuring our inhouse system is up to date, booking in subcontractors for the works. - To manage employed contractors diary and send out weekly updates **CANDIDATE ATTRIBUTES** - Strong organisational and administration skills. - Good verbal and written communication. - Computer literacy — confident in Microsoft Outlook, Word, and Excel. - Ability to work well under pressure and manage multiple tasks at once. - Willingness to learn and develop within the facilities management sector. - Positive attitude, team-focused, and proactive in supporting colleagues. **WHAT TO EXPECT FROM US**: Competitive salary plus rewarded for results including a Performance Bonus company and individual. Progression and Development in a growing business with ambitious future plans. A relaxed & friendly company environment being a small team. Additional days holidays for length of service and your "Birthday Day Off". Company Pension & Cashback Medical Scheme **Job Types**: Full-time, Permanent Pay: £21,000.00-£25,000.00 per year Additional pay: - Performance bonus **Benefits**: - Additional leave - Company events - Company pension - On-site parking - Private medical insurance Schedule: - Monday to Friday Work Location: In person Application deadline: 30/06/2025
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Trainee Administrator
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