Project & Business Administration Officer (Full-time, Office-based in Greenock)

**Job Opportunity**: Project & Business Administration Officer

(Full-Time, Office-Based in Greenock)

**Salary Range**:£25,000 per annum

**Hours**: 35 hours/week, Mon-Fri, 9am-5pm (up to 1hr unpaid break)

**Contract Length**:12 months, with possibility of extension

**Location**: RIG Arts Studio, Tobacco Warehouse, Clarence Street, Greenock, PA15 1LP

Are you an organised, creative individual with a passion for community engagement? RIG Arts is seeking a proactive and enthusiastic **Project & Business Administrator** to join our small team. This is a unique opportunity to be part of a multi-award-winning, socially engaged arts charity that harnesses creativity to drive positive social change.

Based at our busy Greenock studio, you’ll be central to managing daily office operations and coordinating a diverse range of community-driven arts projects, supported by a part-time Business Administration Assistant (18.5 hours per week).

**Key Responsibilities**:

- To manage office operations, reception, stock control, and asset logging
- To support daily running of RIG Arts studio and procurement of supplies
- To coordinate workshops, community programmes and events
- To manage project delivery, evaluation/consultation, budgeting & risk assessments
- To support project reporting
- To support new business opportunities and quotes
- To liaise and build good relationships with freelance artists, staff, and partners
- To support ongoing recruitment, PVG checks, freelancer onboarding, and volunteer coordination
- To support scheduled social media, newsletters and marketing campaigns i.e. Galoshans Festival

**Business Administration/Project Management Experience Essential**

**Core Skills**:

- **Organisational skills** - Ability to manage multiple tasks, deadlines, and resources efficiently
- **Time management** - Prioritising tasks to meet project milestones and outputs
- **Attention to detail** - Ensuring accuracy in reports, budgets, scheduling, and communications
- **Problem-solving** - Identifying issues and implementing effective solutions quickly
- **Multitasking** - Handling a variety of responsibilities simultaneously

**Communication & People Skills**
- **Verbal and written communication** - Clear, professional interactions
- **Team collaboration** - Working effectively with RIG Staff, Freelancers and external partners
- **Negotiation and persuasion** - Securing resources and resolving conflicts
- **Customer service skills -**A person centred approach

**We’re looking for someone who**:

- Brings strong admin/project management skills and attention to detail
- Communicates clearly and works well across teams and with the public
- Has experience with digital tools like Microsoft Office, Google Workspace, Canva, and online survey platforms
- Is confident working with budgets, spreadsheets, and financial platforms like QuickBooks
- Creative and community-minded
- Is comfortable managing multiple strands of work and juggling priorities
- Cares about accessibility, equality, and the power of creativity to build community
- Flexible and adaptable

You’ll be supported with a thorough week induction, ongoing on-the-job training, and regular check-ins with management. You’ll work closely with the Ceo, Funding Manager, and Business Administration Support to ensure a strong, joined-up approach across all areas of work.

This is an excellent opportunity to contribute to the arts and charity sector by supporting meaningful projects that create lasting, positive change in communities and the environment.

**Access**

**How To Apply**

**Learn More About RIG Arts**

**Job Types**: Full-time, Fixed term contract
Contract length: 12 months

Pay: Up to £25,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Company pension
- Free parking
- Health & wellbeing programme
- Sick pay

Schedule:

- 8 hour shift
- Monday to Friday

**Experience**:

- Administrative / Project Management: 1 year (preferred)

**Location**:

- Greenock PA15 1LR (preferred)

Work Location: In person

Application deadline: 14/05/2025
Reference ID: RIG Arts Project & Business Admin
Expected start date: 26/05/2025