Facilities and Fleet Administrator

2 weeks ago

Southampton, United Kingdom Millbrook Healthcare Group Ltd Full time

Millbrook Healthcare Group is a growing organisation whose focus in delivering healthcare products and services to the community working from over 40 services centres across the UK. We work closely with NHS, Local Authority and Social Care Organisations providing a complete outsourced service that significantly reduces costs, delivers better quality and an enhanced patient experience.

We currently have an excellent opportunity for a Facilities & Fleet Administrator to join us based at our Southampton Head Office in Totton. This is a dual role with the split of 75% facilities and 25% fleet. We are looking for a dynamic individual who is comfortable working in a fast paced and challenging environment.

**The job involves**:

- Assisting in the operational running of the sites, focusing on all aspects of contractor management related to; construction, maintenance, utilities, fittings and furnishings at a Company-wide level
- Supporting small projects, maintenance and repairs at a local level in partnership with the Property and Facilities Manager and Service Centre Managers.
- Responsibility for organising plant maintenance and management.
- Working closely with the Procurement & Supply Chain and Governance teams to ensure that all contracts agreed and/or work completed complies with Health & Safety, Environmental and Quality legislation in addition to satisfying any Management System or client contract requirements
- Assisting in the administration of our fleet of LCV’s by supporting the Fleet Manager with new vehicles, signwriting, insurance & tax documentation as well as being a key liaison with our current Fleet management provider.

**About you**:

- Demonstrable experience in a key administration role
- Experience in facilities or fleet would be advantageous
- Ability to manage multiple tasks concurrently.
- Strong methodical and logical approach to task management.
- Flexible, thoroughly self-motivated and tenacious, with the ability to work independently and as part of a team.
- Excellent verbal and written communication skills
- Excellent time management skills with drive to complete to deadlines
- Good analytical thinking and problem solving skills
- Good excel skills
- Ability to use/understand ERP systems (Microsoft D365)
- Experience of dealing with multiple service contractors would be an advantage

**Rewards**:

- Salary of up to £24,000 per annum dependant on experience
- 25 days holiday (plus bank holidays, plus optional 5 unpaid days)
- Company Pension Scheme
- 4 x Life assurance - death in service benefit
- Staff benefit scheme - 200+ exclusive perks and discounts from leading retailers and leisure outlets

Our ambition at Millbrook Healthcare is to become the leading provider in the assisted living sector whilst ensuring our core company values ‘CARES’ remain unchanged. We are always looking to recruit hard working and talented individuals to become a part of our ongoing growth and success. You’ll enjoy all the support and encouragement you need to reach your own potential and develop a rewarding career along the way.
**C**are and respect for our colleagues and service users
**A**ccountable and proud
**R**eady to learn and grow
**E**nhance our service users’ lives
**S**ocially responsible, ethical and transparent

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