Facilities Administrator Contract

Bellrock is the trusted challenger in UK property services. Driven by insights, powered by technology, and delivered by talented people, we are redefining how real estate is managed.
Since 2003, our people-first and technology-led approach has helped organisations across the UK transform their estates into high-performance, sustainable environments. Through our integrated service model—spanning Technologies, Consulting, Critical Engineering & Jordon, and Intelligent Asset Care—we deliver compliance, quality, and operational excellence while reducing cost and carbon impact.
Our award-winning Concerto IWMS platform, together with mobile solutions from Mobiess and energy analytics from InMetriks, enables smart, data-led estate management at scale.
The role provides administrative and operational support to ensure the effective and efficient functioning of facilities and building services. This role is key to coordinating maintenance activities, managing service providers, ensuring compliance with health and safety standards, and maintaining accurate records and documentation related to building operations.
That’s how deliver value for our customers, and building systems that lead the way
And as a Facilities Administrator with Bellrock, you’ll do it by…
Act as the first point of contact for internal facilities-related requests, inquiries, and issues.
Coordinate and schedule routine and reactive maintenance tasks with internal teams and external contractors.
Maintain team calendar for both sites, scheduling of contractors, ensuring site reception teams are informed of the contractors attending.
Maintain and update facilities management Databases & Trackers.
Monitor service level agreements (SLAs) and performance of outsourced providers and contractors.
fire safety, HVAC, water testing) is current and properly filed to company standards.
Support with health and safety compliance, including maintaining risk assessments, incident reports, and training records.
Order office supplies, monitor stock levels and restock when requested.
Prepare reports, budgets, and analysis as requested by the Facilities Manager.
Participate in business continuity and emergency preparedness planning and implementation.
If you’re ready to be the energy that helps us build our business, share our success, and really own it as a Facilities Administrator, you’ll need…
~ associate or bachelor’s degree in business administration, facilities management, or a related field preferred.
~2+ years in an administrative or facilities support role.
~ Proficient in Microsoft Office Suite systems.
~ We embrace smarter working practices which offer our employees the opportunity to work their hours flexibly and remotely where their roles and business needs allow. In this role, the successful candidate would be required to work from the Southampton Office, Monday to Friday 09.00 to 15.00pm.
Upon joining Bellrock, you can expect a comprehensive benefits package including:
25 days annual leave plus bank holidays + 1 additional day as a thank you (enjoy it, it’s on us)
Salary exchange pension scheme
Life cover
Paid sick leave
Health Assured employee assistance and wellness program
Enhanced maternity, paternity and adoption leave
Salary sacrifice schemes: Cycle to work
Holiday purchase scheme of additional 5 days per year
Offers and discount scheme designed to save money on everyday shopping and essentials
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Helping you to shine
So, if you join us, you’ll find an inclusive workplace that recognises your hard work, offers lots of learning and development, flexible and hybrid working, and support for your wellbeing. Our people are our passion, so we’re all about helping them to shine.