Recruitment Administrator

2 days ago

Plymouth, United Kingdom Livewell Southwest Full time

MAIN DUTIES/RESPONSIBILITIES 1) Under direction of the Recruitment Co-ordinators, following policies and procedures, plan and organise workload and contribute to the provision of an efficient, timely, customer-focused recruitment service. Maintain an awareness of workload demands of other team members, re-prioritising as appropriate. 2) Responsible for dealing with telephone and face to face callers to the department. Dealing with queries within the postholders remit or passing on to the appropriate person within the department and organisation as necessary.
3) To maintain an up-to-date awareness of relevant legislative, equal opportunities and procedural changes, as advised by Manager or Co-ordinator. 4) To ensure vacancy advertisements, job descriptions and person specifications are not discriminatory and meet Livewell Southwests and employment law standards. 5) Be responsible for inputting vacancy information onto ESR and NHS Jobs website, ensuring accuracy of information with regard to vacancy, pay band, work permits and professional registration details. To ensure all Database and shared drive information is accurately input and updated i.e.
DBS and Occupational Health. 6) With guidance be able to prepare job vacancy information packs, which include job description, person specification and terms and conditions of employment. To ensure publication of vacancies on the NHS Jobs website or other external publications as agreed. To arrange early closure of posts when advised.
7) Responsible for accurately inputting and updating recruitment information onto ESR. 8) Responsible for generating correspondence/documents relating to the recruitment process. This includes generating offer letters, pursuing letters, reference requests and contracts of employment etc. 9) Ensure that there is an effective Pre-Employment monitoring system in place in order to chase outstanding checks in a timely manner i.e.
12) To be responsible for the administrative support for Honorary Contracts and Volunteers and Livewell Employability Placements under the direction of supervisors and liaising with other member of the department as appropriate. 13) Responsible for all associated administrative work in support of the recruitment function. 14) Carry out duties of other colleagues during busy periods and/or other absences to ensure the smooth running of the service. 15) To carry out other ad hoc tasks as directed by theDeputy Director of People & Professionalism, Recruitment Manager and Recruitment Coordinators.
COMMUNICATIONS AND RELATIONSHIPS Excellent communication and interpersonal skills when dealing with recruitment queries from managers and applicants and when providing advice on the recruitment process. PHYSICAL DEMANDS OF THE JOB Computer keyboard skills and the ability to use Microsoft Office and databases. Please see the attached Job Description and Personal Specification for a more detailed description of the post.

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