Directorate Administrator

The post holder will provide a comprehensive administrative support service to the Directorate Management Team across the Medicine Division, to include arranging meetings and minute taking.

The post holder is responsible for ensuring a comprehensive centralised administrative and clerical service is provided to the divisional management team and will manage a small team of staff who will deliver this.

The post holder is responsible for the delivery of an efficient professional, proactive and efficient service and ensure that staff undertake their work in accordance with departmental Standard Operating Procedures and Trust Policies.

The post holder will act as the first point of contact for enquiries for service users and external stakeholders.

Line manage a small administration team. This involves generic duties such as monitoring sickness, leave requests and making sure to conduct regular appraisals. Also coordinating the team to help manage and assign incoming tasks. Also helping develop the service with the support of the general manager. This will involve becoming familiar with existing working patterns and analysing if any potential room for further improvement or new ideas.

Supporting set meetings which include Medicine Board, Medicine SMT and the divisional workforce panels. This entails finalising agendas in good time, producing an accurate account of the meeting via minutes or using a designated action tracker.

To help support the doctors’ rotations which happen in fixed points during the year. This involves working closely with the rota team to organise speakers, create and agenda and help facilitate it’s running on the day.

See Job Description for further information.

NLAG is part of one of the largest acute and community Group arrangements in the NHS, seeing well over one million patients every year and managing a budget of over £1.3 billion.

Made up of two Trusts - Northern Lincolnshire and Goole NHS Foundation Trust (NLAG) and Hull University Teaching Hospitals NHS Trust (HUTH) - our Group has significant ambitions and is committed to delivering world-class hospital and community services for the 1.65 million people we serve.

Together we employ nearly 20,000 staff. Our five main hospital sites are Diana, Princess of Wales Hospital, Scunthorpe General Hospital and Goole and District Hospital, for NLAG and Hull Royal Infirmary and Castle Hill Hospital for HUTH.

As Teaching Hospitals working with the Hull York Medical School, we both lead and contribute to research in many areas - biomedical research, primary care, palliative medicine, cardiovascular and respiratory medicine, vascular surgery, cancer surgery and oncology.

We believe that by developing a diverse, inclusive, innovative, skilled and caring workforce, we can deliver excellent care to our patients and a great future for our employees, our Group and our community.

For more detailed information, please read the job description linked below.

As a Trust we are keen to offer and encourage flexible working opportunities to address health and wellbeing and work-life balance for our employees, this will have a positive impact on the care we provide.

Flexible working is part of a wider commitment to improve the quality and experience of working life and we recognise that it is a key contributor for the recruitment and retention of our employees.

We therefore support and encourage open conversations around a specific working pattern to suit your work-life balance or a multi-role career, if it works for you and works for the role, we'll do our best to make it happen.

Local flexible working arrangements are developed in partnership between the line manager and employee in order to ensure equality of access to flexible working, as far as practicable, regardless of role, shift pattern, team or pay, based on: patient/service user and staff experience, service delivery and work-life balance of colleagues.

We are committed to creating and maintaining a fair and supportive working environment and culture, where contributions are fully recognised and valued by all and staff feel empowered to carry out their duties to the best of their abilities. As employers we are committed to promoting and protecting the physical and mental health and well-being of all our staff. This underpins our values as set out in the NHS Constitution, supports us to be an Employer of Choice and ultimately enables our employees to support the effective care of our patients.

In line with the General Data Protection Regulation (GDPR), the Recruitment & Workforce team will use and hold your personal data for the intended purpose and in line with the Recruitment & Workforce Privacy Statement.

“We are committed to safeguarding the welfare of children/vulnerable adults and expect the same commitment from all staff and volunteers”.

Please be aware that all new employees starting work with us will be charged for the cost of their DBS check, if it is required