Team Secretary
1 week ago
**Team Secretary**
**Temp to Perm**
**Real Estate Investment Firm**
**West End, London**
**£28-30,000 per annum**
**Permanent**
**Full Time Office Based**
We have a great new opportunity for a Team secretary to join a well-established real estate investment company. The Team Secretary will provide secretarial and general administrative support to the Development and Project Delivery team on day-to-day basis,as well as ensure coverage to the team of PAs and Receptionists, as and when required. Our client is looking for a Team Secretary who has good time management, able to work independently and as a team and has good attention to detail.
**Main responsibilities**:
- To organise complex, ever-changing diaries and issue calendar invitations
- Set up conference calls and prepare meeting rooms for company's employees and clients
- To assist, as required, at reception by meeting and greeting guests in a polite and professional manner
- Organising breakfast and lunches for meetings
- Organise detailed travel itineraries as required involving necessary approvals using cost effective options where possible
- Prepare expense reports for the team monthly or as required
- To upload, file and manage electronic documentation to local drive/ QDoc (SharePoint) for project related activity
- Assist Development and Project Delivery Team in implementing the new Records Management Process once approved
- Preparation of reports, letters and presentations using MS packages and required by the team
- Support the other Department Heads as required with scheduling meetings and Ad-hoc tasks
- Assist HR in organising team events including annual awayday and the Christmas party
- Accountable for facilitating a successful liaison between multiple external stakeholder's members of QDUK team, and for contributing towards a productive environment and a smooth running of the business
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