Lettings Administrator

**About Us**

We are a well-established letting agency in Leeds with 14 years of experience, operating with a small, close-knit team. We use the latest property technology to streamline operations and deliver exceptional service to landlords and tenants. We’re now looking for a highly organised **Bookkeeping & Lettings Administrator** to take ownership of financial administration in Xero, support lettings processes, coordinate maintenance, and help build clear procedures that keep the business running smoothly.

**The Role**
This role combines **bookkeeping, lettings administration, maintenance coordination, and creating processes and procedures**. You’ll manage day-to-day financial tasks in Xero, assist with tenancy admin, keep compliance and records up to date, track and progress maintenance requests, assist with inventories, and develop well-documented procedures to support the team. It’s perfect for someone who enjoys both numbers and organisation.

**Key Responsibilities**
- **Bookkeeping in Xero**: Reconciliations, expense tracking, landlord statements, and payment records
- **Process & Procedures**: Create, document, and maintain efficient internal systems and workflows
- **Maintenance Coordination**: Track and progress maintenance requests, liaising with contractors, tenants, and landlords
- **Inventories**: Assist with preparing and producing inventories as required
- **Compliance**: Keep property safety certificates, tenancy records, and legal documentation accurate and up to date
- **Diary & Scheduling**: Organise inspections and compliance renewals
- **Landlord & Tenant Support**: Handle enquiries with clear and professional communication
- **Marketing**: Update property listings and assist with digital campaigns

**What We Offer**
- **£14-£15 per hour**, depending on experience
- **Hybrid working**: mix of home, office, and occasional site-based tasks
- **Growth opportunities** as the role develops
- A collaborative, tech-focused team culture

**About You**
- **Bookkeeping & Xero experience is essential (minimum 2 years experience)**:

- **At least 2 years experience in lettings administration**:

- Strong skills in creating and documenting processes and procedures
- Organised, detail-oriented, and process-driven
- Strong written and verbal communication skills
- Comfortable using CRMs, property software, and IT tools
- Ideally based within 30 minutes of Leeds (LS1, LS3, LS4, LS5, LS6, LS16, LS17)

**How to Apply**
If you have **at least 2 years bookkeeping and Xero experience, along with 2 years experience in lettings administration**, and you’re a detail-driven administrator who enjoys lettings admin and building clear processes, we’d love to hear from you. Please send your CV and a short cover letter outlining your relevant experience and interest in this role.

**Job Type**: Part-time

Pay: £14.00-£15.00 per hour

**Benefits**:

- Casual dress
- Employee mentoring programme
- Flexitime
- Work from home

Application question(s):

- Are you looking for part-time or full-time hours, and roughly how many hours per week?
- Have you previously worked in a letting agency or property management company?
- Do you have experience with bookkeeping tasks in Xero, such as reconciliations, expense tracking, and preparing financial reports?
- What do you enjoy most about working in lettings or property management?
- For this role, you’ll be responsible for bookkeeping in Xero, lettings administration, and creating clear processes. Which of these areas do you feel strongest in, and why?
- Where are you based? (e.g., LS1, LS16)
- What interests you about this role?

**Experience**:

- Xero: 2 years (required)
- Lettings: 2 years (required)

Licence/Certification:

- Driving Licence (required)

Work Location: Hybrid remote in Leeds LS16 9BU