Partnership Executive

**Description**:
ELEMIS, the British luxury skincare brand, has been announced as the first Official Skincare Partner of the Aston Martin Aramco Formula One Team. We are looking for a highly organized and detail-oriented Partnership Executive to support the day-to-day execution of this trailblazing partnership.

This is a hands-on, operational role focused on event coordination, hospitality management, partnership delivery, and administrative support.

**Key Responsibilities**:
**1. Event & Hospitality Support**
- Assist in the planning and coordination of ELEMIS hospitality programs at Grand Prix events.
- Support the management of VIP guest experiences, ensuring all travel, logistics, and event details are organized and executed to the highest standard.
- Handle administrative tasks such as guest invitations, ticketing, travel bookings, and itinerary creation.
- Assist with on-site event logistics, including venue setup, branding placement, and product display.
- Coordinate gifting and product placements for VIP guests and influencers at race events.
- Ensure all hospitality and event elements align with ELEMIS’ luxury brand standards.

**2. Partnership Coordination & Brand Guardianship**
- Act as a key point of contact for internal teams and external partners to ensure the smooth delivery of all sponsorship assets.
- Support in the execution of branding, marketing materials, and promotional activations related to the Aston Martin Aramco Formula One partnership.
- Act as brand guardian ensuring correct usage of the ELEMIS x Aston Martin Aramco Formula One branding, logos, and creative assets in all sponsorship-related materials and events.
- Work closely with the Aston Martin Aramco Formula One team and external agencies to coordinate approvals and ensure brand consistency.

**3. Stakeholder & Relationship Management**
- Support the Partnerships team in liaising with event organizers, hospitality providers, agencies, and the Aston Martin Aramco Formula One team.
- Assist with guest list management and coordination of VIP attendees at Formula One events.
- Provide on-the-ground support at events, ensuring seamless execution and an exceptional experience for guests and partners.
- Work closely with internal teams (marketing, PR, and other teams) to support partnership-related campaigns and activations.

**4. Logistics, Administration & Team Support**
- Manage all administrative tasks related to the partnership, ensuring efficient communication and workflow across teams.
- Maintain detailed event schedules, guest lists, itineraries, and logistics trackers.
- Coordinate travel, accommodations, and itineraries for VIP guests, executives, and team members attending races.
- Assist in handling vendor coordination, contract administration, and budget tracking for partnership-related events.
- Process invoices, raise PO’s, track expenses, and maintain accurate records for all partnership-related costs.
- Assist with post-event reporting, collecting feedback, and documenting key learnings for future activations.
- Prepare presentations and reports for internal and external stakeholders to showcase partnership impact.

**Skills, Knowledge and Expertise**:

- 1-3 years of experience in event coordination, sponsorship activation, hospitality management, or administrative support.
- Experience working in Formula One required.
- Strong attention to detail and ability to manage multiple projects in a fast-paced environment.
- Excellent organizational and administrative skills, including experience handling budgets and logistics.
- Experience working with VIP guests, event agencies, and hospitality teams.
- Strong interpersonal skills with the ability to communicate professionally with high-profile stakeholders.
- Ability to work under pressure, and a can-do attitude.
- A proactive, problem-solving mindset with a flexible and adaptable approach.
- Strong proficiency in Microsoft Office (Excel, PowerPoint, Outlook) and event management tools.
- Willingness to travel internationally to Formula One races and partnership activations if required.

**Benefits**:

- Generous Staff Discount on all your favourite ELEMIS products and spa treatments, as well as discounts on L'OCCITANE Group products (including L'Occitane, Erborian and more)
- Excellent well-being policies including enhanced Maternity & Paternity policies, Income Protection, Life Assurance and more
- Generous Holiday Allowance, increasing with length of service
- Company Pension Scheme
- Healthcare Cash Plan (with Dental)
- Employee Assistance Programme for all Associates and their families
- Cycle to Work Scheme, Season Ticket Loan, Length of Service Awards
- Much, much more
- Some benefit eligibility is based on length of service or contract type

**About ELEMIS**:
ELEMIS is the most exciting and innovative British brand in the spa and skincare industry. Rapidly expanding globally, the brand is available in over 45 countries and is continually introducing new and