Administrator

1 week ago

Newcastle upon Tyne, United Kingdom Home Instead Full time

Company Description

Our office was established in 2012 and our mission is to brighten the lives of Seniors giving them a sense of purpose, wellbeing & worth. This role will play a vital part ensuring that our clients receive the best in class quality care and support the growth of our business.

**Job Description**:
The Administrator is a full-time role Monday to Friday based within the office.

**The Role**
- Responsible for all aspects of office administration activities whilst being reactive to the needs of the business.
- Warmly greet visitors to the office; answer phone calls in a polite professional manner, passing on clear messages where appropriate.
- Maintain effective systems ensuring that all filing and databases are kept up to date.
- Support service delivery process including ensuring compliance, collecting activity logs and updating systems.
- Support the recruitment and pre-employment checks processes where appropriate.
- Coordinate CAREGiver retention activities such as newsletters, CAREGiver of the month etc.
- Accountable for invoicing and payroll administration including entering billing hours and expenses.
- Process invoices and follow up where appropriate with clients and suppliers.
- Support the reconciliation of bank statements and preparation of monthly accounts.
- Support projects and IT initiatives where appropriate.
- Control the office supplies and make sure it is in accordance with office needs.
- Ensure compliance with Home Instead’s Equality, Diversity and Equal Opportunities Policy, in respect of employment and service delivery.
- Carry out any other duties deemed necessary for the successful operation of the business.

**Qualifications**:

- Competent using office programs (e.g. MS Office, Google Docs etc.) with the aptitude to learn new software & systems.
- Proven experience in office administration within a busy office environment.
- Basic knowledge of finance and accounts.
- Experience of an accounting package (e.g. Sage) would be an advantage but not essential.
- Strong organisational skills with the ability to multitask.
- Self-motivated and able to work flexibly.
- Excellent written and verbal communication skills.
- Keen eye for detail and the ability to work accurately under pressure.
- Strong team player with the confidence to work alone.
- Competent using office programs (e.g. MS Office, Google Docs etc.) with the aptitude to learn new software & systems.
- Proven experience in office administration within a busy office environment.
- Basic knowledge of finance and accounts.
- Experience of an accounting package (e.g. Sage) would be an advantage but not essential.
- Strong organisational skills with the ability to multitask.
- Self-motivated and able to work flexibly.
- Excellent written and verbal communication skills.
- Keen eye for detail and the ability to work accurately under pressure.
- Strong team player with the confidence to work alone.

Additional Information

If you have a passion for caring and the motivation to help us achieve our ambitions, we would love to hear from you.

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