Project Office Administrator
4 days ago
We have an exciting opportunity for an experienced Administrator to join a leading developer, on a new project at their site based on the outskirts of Cambridge City.
Reporting to the Project Director, the main purpose of the role will be to support all members of staff across both general administration and project support. The position will offer plenty of opportunity for growth in a wide range of aspects within theoffice environment and overall business operations.
Your day-to-day duties will include:
- Complete and proactive diary management
- Answering calls and redirecting them accordingly if required
- Mail management
- Liaising with internal and external clients - providing assistance and reporting any queries to the department within a timely manner
- Arrangement and coordination of senior management meetings
- Issuing agendas and meeting minutes
- Coordination of senior management site visits
- Coordination and attendance of relevant Admin team meetings and subsequent actioning of any items raised
- Greeting clients; providing drinks and any other necessary services for guests and meetings
- General administrative assistance to the project team
- Preparing and issuing of standard company forms (memos etc) on behalf of Director
- Managing the coordination and preparation of presentations
- Compilation and binding of presentation packs and reports
- Preparing and managing multiple monthly and quarterly reports including board papers
- Document Control - assist project team with the management, filing and distribution of design information
- Accurate recording and filing of legal documents
- Typing of correspondence and filing as required
- Manage office supplies and equipment
To be considered for this exciting role, you will need to be able to demonstrate:
- Experience working in a fast-paced administrative role
- Excellent organisation skills and the ability to assist with others’ organisation
- Experience with diary management
- Excellent communication skills, both verbal and written
- Exceptional attention to detail
- Proficient in Microsoft Office including Outlook, PowerPoint, Excel and Word
- Willingness to develop an understanding of how the business operates
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