Purchase Ledger/accounts Admin Assistant

**WHO WE ARE**
Established in 2012, The Flavour Warehouse Group is an award winning, market leading manufacturer, wholesale distributor and retailer of high quality e-liquid and e-cigarette products with a global reach currently operating in over 80 countries. Our vision is to be the worlds most trusted e-liquid company. Flavour Warehouse Headquarters are conveniently located a short distance from junction 4 of the M65.

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JOB OVERVIEW*
Reporting to the Purchase ledger Clerk and ultimately the Group Finance Director, the role of purchase ledger administrator will ensure that all the purchase ledger process from purchases orders through to invoices and reconciliations is carried out in a timely manner in line with company deadlines.
Main

**Responsibilities**:

- Set up of new suppliers - validate bank details prior to adding to the system. Control and manage all supplier set up to ensure process is adhered to according to company policy.
- Editing purchase orders prior to receipt to ensure quantity and pricing are correctly
- Ensure the purchase credit and returns policies are adhered to by all goods in representatives
- Monitor unfulfilled orders and liaise with the supplier representative to resolve any issues with the supplier to enable the efficient fulfilment
- Build and monitor containers of products shipped from across the world to ensure quantities, duty and prices are correct and update goods in team with expected delivery dates
- Work closely with the Goods in department to ensure goods are correctly received and any discrepancies are checked before notifying the suppliers - ensuring that suppliers send appropriate documents once the anomalies have been agreed.
- Monthly review that all supplier account information on ERP system still valid
- Process invoices, reconciling delivery notes to invoices received and purchase orders
- Chase all invoices prior to month to reduce GRNI
- Request monthly supplier statements and reconcile to ERP system and resolve any differences monthly in a timely manner
- Exhibition expense analysis
- Scanning of all asset invoices in line with accounting policies.
- Daily monitoring of various purchase reports and provide updates to the Finance Director or any anomalies
- Maintain the filing system and archive yearly.
- Offer assistance and support to the sales department
- Assist in the matching, checking and coding of invoices
- Assist in payment runs via BACS
- Process staff expenses
- Assist the general finance team as required

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PERSON SPECIFICATION*
**KNOWLEDGE, SKILLS AND EXPERIENCE**
- Previous experience or exposure to an Accounts department/function in practice or industry
- Educated to at Least A Level or equivalent (mathematical discipline desired) AAT Level 3 +
- Competent user of Microsoft 365, particularly Excel
- Numerically minded with a high degree of accuracy and attention to detail
- Able to work to strict deadlines
- A team player
- Excellent customer service skills
- Effective time management and prioritisation skills
- Good communication skills, written and verbal

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PERSONAL QUALITIES*
- Motivated and a self-starter that takes ownership with a strong work ethic
- Evidence of ability to implement rigorous controls and processes.
- Excellent interpersonal, written, and oral communication skills.
- Ability to multitask and work to deadlines

We are a dynamic, fast paced business and we want to recruit people who can connect and live our Company Values of **Trust**, **Excellence**, **Collaboration**, **Innovation & Passion.**

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WHATS ON OFFER*
- Competitive salary (commensurate with experience)
- Cash-back health scheme (Westfield Health) including remote GP services
- Discounts for Retail / Holidays / Wellbeing / Days Out (Westfield Rewards)
- Discounted hardware & e-liquids
- Life Insurance
- On-site gym
- On-site car park

**Job Type**: Permanent