Office Administrator

**HR Administrator - 3 days per week**

It’s not just a job. At Refined Brands we want you to feel passionate about our mission, be eager to make your mark within an ethical and sustainable business and become part of an incredible team.

**In return we can offer you**:

- Exclusive 50% discount off all Refined Brands after 1 month
- 30 days annual leave (Inclusive of bank holidays), increasing with length of service
- Flexible working patterns
- Free 24/7 access to our Employment Assistance Program, Health Assured
- Free onsite parking
- Cycle to work Scheme
- Recommend a friend recruitment scheme, where you can gain £100 worth of vouchers for any brand
- Free fruit twice a week
- Paid volunteering opportunities
- Ethical, sustainable brands
- Working in beautiful Cornwall with its world-renowned beaches close by allows to a positive work life balance
- A supportive open minded team environment
- Family feel business

**About the Company**

Refined Brands is the leading digitally native portfolio of ethically sourced, natural and sustainable British brands. Built on the back of British heritage brands and high-quality local manufacturing, the Refined Brands group was incepted in February 2021 with the acquisition of Celtic & Co and expanded via the subsequent acquisitions of Turtle Doves, Frugi and Kettlewell Colours in 2022.

Join our award-winning, ambitious & hard-working team in one of our exciting roles and help us drive our success to the next level. We’d like you to become our newest member

**HR Administrator - Part Time**

Working three days per week (must be able to work on Monday's but flexible on other two days)

Reporting to the Senior HR Manager the HR Administrator will provide a HR administration service to ensure adherence to HR procedures and processes. As a key support function, this role will be responsible for providing HR administration and HR support and assisting in the execution and contribution to the People Philosophy.

This is a role that requires you to roll your sleeves up and tackle all situations that arise. Nothing is impossible and there is always a solution.

The HR Administrator will be working across all brands for Celtic & Co. Frugi and Turtledoves.

**Key accountabilities & responsibilities include**:
**Day to Day Functions**:

- Day to day administration of all HR functions.
- Manage People data as to ensure up to date employee records are held and maintained, both physically and electronically within the HR system.
- Control all holidays requests and ensure accurate execution of holiday and sickness records.
- Monitor and sign off timekeeping and attendance records on a weekly basis.
- Facilitate low level investigatory for disciplinary and grievance procedures, as appropriate.
- Administrate all onboarding process including inductions, preparing offer letters and contract packs etc.
- Administer the T&A and Sew sheet process on a weekly basis as to ensure accurate payment of wages.
- In the absence of the Senior HR Manager process payroll reports and liaise with the Finance Department to provide Payroll information regarding salary, monthly payroll reports etc.
- Produce timely statistical information for the inclusion within the People Team dashboard.
- Assist with the development, review, and implementation of HR related policies.
- Manage the administration in line with the return-to-work, probationary and appraisal processes.
- Assist in maternity and paternity processes and other family friendly leave requests, and where necessary, providing advice and guidance.
- Assist managers with recruitment processes in devising and placing job adverts, shortlisting CVs, coordinating interviews whilst ensuring equality, fairness, consistency, and transparency.
- Assist in the administration of compensation and benefit processes.
- Booking training and maintain a comprehensive and up to date training matrix.
- Assist the Senior HR Manager in HR related projects in conjunction with the People Philosophy.

**Partnering**:

- Assist in the execution of the People Philosophy through completion of associated workstream.
- Build effective relationships across all stakeholders.
- Assist in supporting and advising managers on company policies/procedures/legislation.
- Be available to acknowledge and respond to all employee related queries and issues in a positive, sensitive, and timely manner.
- Actively work with Managers to execute recruitment process.
- Assist in supporting wellbeing and welfare of employees.

**Values & Culture**:

- Promote a positive culture and promote harmonisation across the brands.
- Positively reinforce company values and goals to all employees on an ongoing basis.
- Assist to promote Culture and Values throughout the business.
- Any other duties as directed by Management.
- The more diversity we have in our team, the more unique perspectives and bright ideas we share. At Refined Brands we are driven by alternative thinking, which to us means all